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Effective Business WritingTypes of ReportInformation: A short and periodic reportAnalytic: Based on research and analysis leading to recommendationsIntegrated: Combines both approachesEveryday reports that tend to be simpler and shorter in length include:Justification reportsProgress reportsPeriodic reportsIncident reportsKey Components of a ReportA report should include the following parts:Title page Table of contents Executive Summary IntroductionLiterature Review (if necessary) or Methodology
FindingsDiscussion/AnalysisConclusion RecommendationsAppendices (if appropriate)References The Title PageThe title page of a report should contain all the relevant information, centered on the page:oTitle of ReportoName of writer and organisationoContact detailsoDateThe Executive SummaryThe Executive Summary is the most important part of a report It occurs on the first page, before the introductionIt condenses the important information of the report. Readers who do not have the time or desire to read the whole report will understand its discussion from the executive summary The executive summary can also be called a Summary, Abstract or SynopsisIt should be written last when every part of the report has been completed and writers knows exactly what they have discussed.The Executive Summary includes:oPurpose of the reportoScope of the report oMethods used for the researchoMajor findings of the researchoConclusions of the researcher/soRecommendationsTable of ContentsRecords the name of each part of the report and the name of each first- and second-level heading within the body, and the page on which each occurs. The page numbers for the front matter are shown in Roman numerals. The page numbers for the remainder of the report are shown as Arabic numerals. Table of Figures and TablesRecords the titles and page numbers of tables, illustrations and diagramsThe IntroductionDefines the research task and problem, and includes:The purpose statementBackground informationThe scope, aims and limits of the reportAuthorisation
This section helps the reader understand the whole report.Write the Introduction after you have a comprehensive understanding of the issue.Literature Reviewset up a theoretical framework to understand key issuesdemonstrate a clear understanding of the key concepts/ideas/studies/ models related to yourtopic;know about the history of your research area and any related controversies;can discuss these ideas in a context appropriate for your own investigation;can evaluate the work of others;clarify important definitions/terminology;MethodologyDetails of any primary research conducted (if applicable)oParticipantsoInstruments used (survey, interview protocol, observation, etc.)Details of any secondary source or archival researchoWhere were the data gathered from (public or govt. websites, books, journals, etc.)