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Their remote locations thus require good efficient transportation routes and possiblytransportation facilities (limousine pickup) to nearby airports.There are many groups that are considered consumers of meetings and conventions. Thesegroups vary from corporations to associations to religious groups. They sponsor meetings fornumerous reasons dealing with the specific purpose of their organization. In this unit we willalso look at the groups sponsoring meetings, conventions and expositions, their reasons andpurposes in doing so and the specific types of meetings, conventions and expositionssponsored.Convention CentersHistorically, these facilities were designed for convention meeting groups of up to severalthousand people, with a trade show area for 200 to 300 exhibits. Convention center functionspace can be quite versatile with air walls that can create more meeting rooms for smallergroups, known as break-out rooms. The centers also double as entertainment locations forconcerts. For many cities this center may also be the only facility that can accommodatebanquets for 1000 people or more. As a meeting venue convention centers are unique in thefollowing ways:i.They don’t have guest rooms, but are connected to (or within walking distance of) a large hotel.ii.They are usually feasible for only large conventions.iii.Convention space is booked through the convention center sales department or local convention bureau sales staff.iv.Convention center space can be booked up to 10 years (or more) in advance for verylarge conventions; guest room blocks will be reserved at numerous nearby hotels(known as a citywide convention).
70 | P a g e B H T M 4 1 7 B A N Q U E T I N G A N D S E M I N A R S M A N A G E M E N TCampuses are a newer, affordable alternative, especially for groups who meet during thesummer, although meeting space have become more limited as colleges increase theirmarketing efforts. This has forced repeat customers to secure space further in advance.Lesson Activity: As a meeting venue campuses offer the following unique features:1.They have large amounts of meeting space (classrooms), rooms (student housing), and function space (student dining space) available during the summer2.They can offer lower group rates than hotels during a high-demand, (summer) periodEach of these meeting facilities venues will be discussed in greater detail along withsite selection criteria and industry procedures.Types of Meeting PlannersToday, meeting planners in general have received much more professional training than in thepast. As mentioned previously, there are now numerous associations for all types of meetingplanners to join. These groups offer training sessions (known as continuing education) to theirmembers, which often are held during the convention.