3 years after application submitted admission records

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3 years after application submittedAdmission Records: Unregistered Students3 years provided applicable audits havebeen releasedFINANCIAL AIDApplications for financial aidACT + 5 yearsFinancial aid awardsACT + 5 yearsLender's Name and AddressACT + 5 years
IS3350 LEGAL ISSUES IN INFORMATION SYSTEMSPROJECT11FISAP Report6 yearsJob placementACT + 5 yearsRepayment historyACT + 5 yearsREGISTRAREnrollment and degree verifications1 year after graduation or withdrawalVA student files3 years from last certificationStudent address change forms1 year after graduation or withdrawalSTUDENT FILES ON ENROLLED STUDENTSAcademic TranscriptsPERMApplications for admissionPERMAcceptance letters / relevant correspondencePERMAdmission high school and / or college transcriptsPERMAdvanced Placement recordsPERMTest scores (entrance examination andinstitutional testing)PERMAcademic Review Committee action other thandismissal1 year after graduation or withdrawalAcademic Review Committee action relevant todismissalPERMArea of Concentration contractPERMCollegium / Major / Mentor AssignmentsPERMCorrespondence, relevantPERMDegree audit recordsPERMGraduation verificationPERM
IS3350 LEGAL ISSUES IN INFORMATION SYSTEMSPROJECT12FERPA related documents, Dependent Studentform1 year after graduation or withdrawalFERPA related documents, record requests anddisclosures including subpoenas (other thanDirectory information requests or student requestsfor their own records)PERMNon-disclosure of Directory information requestsPERMIndependent Study / Internship contractsPERMDirected Study contracts 1 year after graduation or withdrawalInternational student documents other than thoseretained by the International Student ProgramsOfficePERMPAYROLL RECORDSOverall payroll records4 yearsLeave records4 yearsW-2 form6 yearsW-4 form6 yearsI-9 formsACT + 3 yearsGarnishmentsACTLeave records2 yearsFor each employee:Name and SSN5 years following the calendar year inwhich createdBeginning and end dates of each pay period5 years following the calendar year inwhich created
IS3350 LEGAL ISSUES IN INFORMATION SYSTEMSPROJECT13ACCOUNTS RECEIVABLE RECORDSOutstanding Promissory NotesPERMSatisfied or paid in fullReleased to student, once satisfiedCash receipts4 yearsUncollected accounts4 yearsCollection records4 yearsInvoices to students7 yearsACCOUNTS PAYABLE RECORDSPurchase Requisitions/Work Orders4 yearsPurchase Orders7 yearsInvoices from vendors7 yearsAccounts Payable ledgers13 yearsPayment / Disbursement record7 yearsExpense reports7 yearsInsurance payments4 years
IS3350 LEGAL ISSUES IN INFORMATION SYSTEMSPROJECT14This Page is Blank Intentionally
IS3350 LEGAL ISSUES IN INFORMATION SYSTEMSPROJECT15Premier CollegeLitigation Hold NoticePOLICIESIssued:29 August 2014ResponsibleOfficial:PresidentResponsibleOffice:Legal Counsel/Chief Information officerPolicy StatementEffective 29 August, 2014, the Federal Rules of Civil Procedure were amended to requirepreservation and retention of certain "Electronically Stored Information" or 'ESI.' Under these

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Term
Fall
Professor
N/A
Tags
E mail, Retention period, Discovery, Electronic discovery, Official Records, Legal hold

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