Vouchers vouchers are reports authenticated documents

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Vouchers Vouchers are reports authenticated documents received for payments. The expenditure statements are prepared on the basis of vouchers available. Vouchers contain name of the recipient, date, the amount paid and purpose of making such payment 22.3.3. FORMAT OF BUSINESS REPORT The reports can be identified by differences in audience and purpose. They therefore contain different information and structures, including headings and subheadings, and these forms the outline of the report. Every discussion of report formats is complicated by the fact that reports within the same classification may vary in Length Complexity of audience Formality Purposes and functions inside and/or outside the organization. A Formal business report can take two forms: Long Formal Report and Short Formal Report Long Formal Report A formal report generally contains three major divisions: the Front section, the Body and the Back section. The sequences in which these elements appear in a report are more or less standardised by the prevailing practices in the professional world. Front Section Cover Title Page Forwarding Letter Acknowledgements Table of Contents
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265 List of Illustrations Executive Summary Body Introduction Discussion Conclusion Recommendations Back Section Appendices List of References Bibliography Glossary Index Short Formal Report In day-to-day business, the long report form is not as extensively used as the shorter versions namely, the short report, letter and the memo report. These shorter versions are the everyday working reports needed for routine information transmission, which is vital for any organisation. The short report usually consists of the title and the text. The language is to the point and precise. This enables the recipient or reader of the report to understand the content quickly. 22.3.4. OTHER SPECIFIC TYPES OF REPORTS Problem or needs analysis Reports A problem or needs-analysis report is a very preliminary piece of writing that examines a particular issue that the client faces. A problem or needs analysis is particularly appropriate when the need or problem is complex or ill defined. A problem or needs analysis names the problem that you think should be addressed and provides analysis that supports your position. Feasibility Reports A feasibility report may respond to a single question or recommend a specific option. "Feasibility" in this context refers both to technical feasibility in the limited sense, as well as to a wider sense of feasibility that focuses on the desirability of a certain course of action. Recommendation Reports Recommendation reports advice on what specific action should be taken by an organization. They are composed at the end of a process of inquiry and notify the reader that a certain course of action should be followed.
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