This would be applicable for all categories of

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This would be applicable for all categories of booking To avoid non- serious and bogus bookings. The other details regarding terms/conditions for booking/users have been proposed at Annexure (See pages 93 - 94). The case has been seen by the Chairman and it has been decided to place the matter before the Council for accepting the proposed changes, on the basis of which application forms can be suitably updated and due publicity given in the newspapers. - 91 -
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DIRECTOR (WELFARE)’S REMARKS :- The matter is therefore placed before the Council for accepting the proposed amendments to the policy of booking of Barat Ghars, Parks/Stadia along with updated terms conditions. A pilot run of the online booking system is proposed to be done for two weeks in the office and thereafter this system will be made available for public use in general from 15 th August 2003. COUNCIL’S DECISION Postponed. - 92 -
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ANNEXURE TERMS AND CONDITIONS FOR BOOKING/USERS In supercession of the previous terms and conditions, the following shall apply for booking/users 1. Booking procedure would be in accordance with the system as decided in the new policy vide its Resolution no. dated: (to be filled in after the council Resolution) 2. Chairman shall have the right to cancel any booking one month prior to the date of booking without assigning any reason and full rent/security money shall be refunded in such cases. 3. Caretaker shall be liable to ensure that the allotted venue is being used by the right person for the right purpose before handing over the site and to see that the records being maintained by him eg. the booking register at the Barat Ghar are matched/reconciling with that being maintained at the Head Quarter. The Caretaker shall be held responsible in case of misuse of building and pilferage of electricity. The Caretaker shall issue NOC in favour of booking party for refund of security within 3 days after vacation of the premises. 4. The NDMC employees are not permitted to book the Barat Ghar, Parks/Gardens for other party/users and if it detected that fraudulent booking has been done, besides other disciplinary action, a penalty 10 times that of rate of prescribed rental charge would be levied. 5. Caretaker of Barat Ghar and SO(Horticulture) shall ensure that a large Board is put up just outside the Barat Ghar/Park displaying the name of the booking party, nature of functions and the names of the bride and bridegroom in case of marriage. 6. The user/allottee has to submit the invitation card of the function to the Caretaker before being allowed to use the premises and the Caretaker shall deposit the same to the Head Office, alongwith the NOC. - 93 -
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7. NDMC employees would furnish an undertaking regarding deduction from their salary for meeting the damage charges, if security exemption is to be availed of 8. The booking party will be responsible for maintenance of law and order, security arrangements, traffic control, parking of vehicles outside the premises during the function at its own cost.
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