Establish contact with key faculty and academic support administrators to

Establish contact with key faculty and academic

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Establish contact with key faculty and academic support administrators to develop plans for resolving or addressing academic issues initiated by the emergency. Serve as a liaison to communication center and response center for student related needs and resources Gather information that determines where students are located during the emergency and what resources are necessary to support them in their location. Communicate these needs and secure necessary support. Assess ongoing needs of students and community and communicate needs to ERT. Collaborate with Academic Deans on tools and plans for continuing academic progress. Follow-Up Activities Version Updated September 2017 25
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Position: Vice President for Advancement Alternate: Assistant Vice President for Alumni and Parent Relations Preparatory Activities Secure on and off campus storage of electronic alumni data base and development records. Prepare a resource base that connects to the communication center to names, addresses and methods for communication to alumni and parents. Create a communication list of important alumni and donors that will require extra attention related to an incident or crisis. Emergency Activities Declare a campus emergency and, with information provided by ERT members and local emergency service personnel, designate the scope of the emergency. Create and facilitate communication through the Communications Center. Work with finance area and admissions area to communicate to Parents and Alumni significant information. Follow up activities Evaluate actions taken during the emergency and offer recommendations for revisions to the University’s Emergency Preparedness Plan. Coordinate fund raising efforts with the president to address financial needs growing out of the emergency. Propose a budget to the president covering the costs of replacing equipment or supplies lost in the emergency as well as travel for fund-raising purposes. Review responses during the emergency and develop suggestions for revising the Emergency Operations Plan as needed. Deactivate systems and procedures when it is determined by the Emergency Response Team that they are no longer needed. Version Updated September 2017 26
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Position: Associate Vice President for Financial Operations Alternate: Preparatory Activities Recommend an annual budget for emergency planning activities, training, and acquisition of materials for use in the event of an emergency. Designate an individual to serve as liaison with local emergency planning agencies so that cooperation between University emergency response personnel and those of local emergency services is assured. Designate individuals to take part in Emergency Response training and assures means for incorporating the results of this training into the University’s emergency planning.
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