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4 printers2 scanners4 iPads10 staff desks and office chair50 student desks (2 seater)100 student chairs100 pens (with College logo)50 packs of A4 paper10 staplersAccording to our Purchasing Principles and Procedures, if we have some existing resources can be sharedwithin campuses; we need to use them up first before purchasing. Please note the competitive verbal orwritten quotes need to be gained from two to three strong suppliers according to the value of goods andservices, and no individual supplier should be given advantage over others. Please ensure the “Best Value of Money” policy needs to be followed, and the conflict of interest shouldbe taken care of.Besides, the Quotation Record Form must be signed by an approving officer with delegated authority toapprove purchases at this value, usually the relevant Director. If the value of goods and services is over$50,000 and up to $150,000 or over $150,000, a Formal Tender Process will be initiated.If there is any issue, please let me know.Many thanks for your help and support.Best RegardsXXX
Task 4 Q1 - Write an operational performance report King Edward VII College Profit and Loss six months to Dec 2020 SydneyIncomeBudgetActualVarianceSales$450,000$475,000$25,000ExpensesElectricity and gas$1,500$3,000$1,500Internet$1,000$1,100$100Office supplies $700$1,200$500Rent $225,000$220,000-$5,000Stationary$800$1,300$500Wages and salaries$115,000$117,000$2,000Superannuation $15,000$16,000$1,000Travel and accommodation$2,500$2,700$200Water $2,000$2,600$600Work cover insurance $900$900$0Total expense$364,400$365,800$1,400Net Profit$85,600$109,200$23,600Profit and Loss six months to Dec 2020 BrisbaneIncomeBudgetActualsVarianceSales$350,000$410,000$60,000ExpensesElectricity and gas$1,200$2,800$1,600Internet$1,100$1,100$0Office supplies $650$1,300$650Rent $185,000$190,000$5,000Stationary$700$1,250$550Wages and salaries$115,000$117,000$2,000Superannuation $15,000$16,000$1,000Travel and accommodation$2,100$2,300$200Water $1,900$2,100$200Work cover insurance $870$870$0Total expense$323,520$334,720$11,200Net Profit$26,480$75,280$48,800
Financial performance analysis Brisbane Campus performance is better than Sydney’s. The actual net profit of Brisbane Campus is $75,280 which is 2.84 times of its budget, $26,480, while Sydney’s is $109,200 which is 1.28 times of its estimated net profit, $85,600.Variances Both campuses over spent money in the following areas: electricity and gas, office supplies, stationary and water. The reason of these variances can be the usage of energy and supplies over the estimation.Variance to Operational PlanThe percentage of variances of electricity and gas is 133% in Brisbane and 100% in Sydney. The percentage of variances of office supplies is 100% in Brisbane and 71% in Sydney. The percentage of variances of stationary is 79% in Brisbane and 63% in Sydney. The percentage of variances of water is 11% in Brisbane and 30% in Sydney
Task 4 Q2 - Email memo to all staff Dear allIn order to use resources wisely and have a green campus, here is the memo of some simple actions thatyou can follow to conserve energy. If there is any issue, please contact me.