4 printers
2 scanners
4 iPads
10 staff desks and office chair
50 student desks (2 seater)
100 student chairs
100 pens (with College logo)
50 packs of A4 paper
10 staplers
According to our Purchasing Principles and Procedures, if we have some existing resources can be shared
within campuses; we need to use them up first before purchasing. Please note the competitive verbal or
written quotes need to be gained from two to three strong suppliers according to the value of goods and
services, and no individual supplier should be given advantage over others.
Please ensure the “Best Value of Money” policy needs to be followed, and the conflict of interest should
be taken care of.
Besides, the Quotation Record Form must be signed by an approving officer with delegated authority to
approve purchases at this value, usually the relevant Director. If the value of goods and services is over
$50,000 and up to $150,000 or over $150,000, a Formal Tender Process will be initiated.
If there is any issue, please let me know.
Many thanks for your help and support.
Best Regards
XXX
T
ask 4 Q1 - Write an operational performance report
King Edward VII College
Profit and Loss six months to Dec 2020 Sydney
Income
Budget
Actual
Variance
Sales
$450,000
$475,000
$25,000
Expenses
Electricity and gas
$1,500
$3,000
$1,500
Internet
$1,000
$1,100
$100
Office supplies
$700
$1,200
$500
Rent
$225,000
$220,000
-$5,000
Stationary
$800
$1,300
$500
Wages and salaries
$115,000
$117,000
$2,000
Superannuation
$15,000
$16,000
$1,000
Travel and accommodation
$2,500
$2,700
$200
Water
$2,000
$2,600
$600
Work cover insurance
$900
$900
$0
Total expense
$364,400
$365,800
$1,400
Net Profit
$85,600
$109,200
$23,600
Profit and Loss six months to Dec 2020 Brisbane
Income
Budget
Actuals
Variance
Sales
$350,000
$410,000
$60,000
Expenses
Electricity and gas
$1,200
$2,800
$1,600
Internet
$1,100
$1,100
$0
Office supplies
$650
$1,300
$650
Rent
$185,000
$190,000
$5,000
Stationary
$700
$1,250
$550
Wages and salaries
$115,000
$117,000
$2,000
Superannuation
$15,000
$16,000
$1,000
Travel and accommodation
$2,100
$2,300
$200
Water
$1,900
$2,100
$200
Work cover insurance
$870
$870
$0
Total expense
$323,520
$334,720
$11,200
Net Profit
$26,480
$75,280
$48,800
Financial performance analysis
Brisbane Campus performance is better than Sydney’s. The actual net profit of Brisbane Campus is
$75,280 which is 2.84 times of its budget, $26,480, while Sydney’s is $109,200 which is 1.28 times of its
estimated net profit, $85,600.
Variances
Both campuses over spent money in the following areas: electricity and gas, office supplies, stationary
and water.
The reason of these variances can be the usage of energy and supplies over the estimation.
Variance to Operational Plan
The percentage of variances of electricity and gas is 133% in Brisbane and 100% in Sydney. The
percentage of variances of office supplies is 100% in Brisbane and 71% in Sydney.
The percentage of variances of stationary is 79% in Brisbane and 63% in Sydney.
The percentage of variances of water is 11% in Brisbane and 30% in Sydney
T
ask 4 Q2 -
Email memo to all staff
Dear all
In order to use resources wisely and have a green campus, here is the memo of some simple actions that
you can follow to conserve energy. If there is any issue, please contact me.
