COPAC's Final Narrative Report to Parliament - Feb 2013.doc

The list of individuals who formed the outreach teams

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that commenced in January 2011. The list of individuals who formed the outreach teams is appended to this report (See Annexure 2) 3. Data Uploading The Data Uploading exercise commenced on the 10 th of January 2011 and until the 25 th of the same month. The Minister of Constitutional and Parliamentary Affairs Hon. Advocate Eric Matinenga officially opened the exercise. The Data Uploading exercise was initially scheduled to take a week, but it became clear that the Select Committee had under estimated the amount of work involved. For the first three days, the two hundred and ten Rapporteurs went through the orientation and typing in of the outreach work that had not been typed during outreach. Challenges related to power cuts and the late availability of batteries for the various gadgets which were being used during outreach meant that some of the information from meetings could not be typed on the day the meetings had been held as previously expected. In typing the reports that had only been in hard copy, disagreements arose in some instances as some of the Rapporteurs had objected to what had been recorded. Some meeting information from Masvingo required the intervention of the Select Committee to agree on the reconstructed report. In other areas such as Beitbridge, disagreements arose due to the high number of meetings which had been held per ward in some of the wards. The Select Committee managed to resolve all the issues and all meeting reports were captured in the software called CODACA. The Data Uploading exercise ensured that all meetings held in a particular ward would be grouped together in preparation for the production of a ward report in future exercises. When all the meeting reports had been uploaded, CODACA would create a ward report instantly, indicating what the people had said at each of the meetings. All this information is held in a giant server meant for the purpose. After the uploading, all the information in CODACA was printed and signed off by the Rapporteurs and the Team Leaders, who had then joined the exercise in the last two days. The signed documents were scanned and saved in soft copy. This means the record of what the people said is in hard and soft copies and properly secured at different sites. This information was to later come in handy to resolve issues that had arisen during the Thematic Committee discussions. As was the case in all the other exercises, the Data Uploading process had its own share of controversies and challenges: a) Because of the complexity of the software and lack of experience by the technical team, some information appeared to have disappeared from the system during the initial stages only to be retrieved later stuck somewhere within the system. This incident nearly caused huge problems on the process as critical information related to 42 The Constitution Select Committee (COPAC) Report to Parliament, February 2013
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  • Fall '17
  • Jane Moore
  • ........., Parliament of the United Kingdom, The Honourable, United Kingdom of Great Britain and Ireland, The Right Honourable, Constitution Select Committee

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