PPCC Training Manual 9 (1).doc

Vii those deviations that are specified in the itb as

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law, taxes and duties, and dispute resolution procedures. (vii) Those deviations that are specified in the ITB as requiring rejection of the bid (such as, in the case of works, participating in the submission of another's bid other than as a subcontractor). The results of preliminary examination should be presented in Table 5 in the appendices. If the bid fails preliminary acceptance, the reasons must be clearly explained in footnotes or in an attachments, as necessary. Procuring entities may find it useful to include additional tables for itemization of responsiveness to a list of technical or commercial specifications. These should be attached to Table 5, in the appendices The following are not considered to be material deviations, and would be permissible in a "substantially-responsive" bid: 46
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Commercial Aspects A bid offering delivery slightly different from what has been indicated in the bid invitation, unless it is later than an absolute cut-off date that is clearly stated as such in the bidding documents; A bid with fixed price in response to bidding documents calling for bidders to submit prices subject to price adjustment (the reverse situation, i.e., a price subject to adjustment when a fixed price is called for, would not be permissible); A bid requesting changes in the coefficient of the price adjustment formula specified in the bidding documents or seeking a ceiling for the price adjustment; A bid having minor deviations in payment terms. Technical Aspects A bid offering goods to alternative, but equal or superior, specifications and performance; A bid which meets all performance criteria of the plant, but not dimensional provisions which do not affect performance or utility for the purpose intended; A bid which offer goods with minor deviations from the technical specification which do not affect the suitability of the goods for the intended use, e.g., an agricultural tractor with a diesel engine developing 80 hp at 2600 rpm in response to bid specifications for agriculture tractors developing 80 hp at 3000 rpm (deviations which affect the efficiency or performance should be evaluated for purposes of comparison); A bid which offers the equipment specified, but has omitted miner attachments/components, etc. (e.g. tools kit in a vehicle). In judging the above deviations, some can be categorized as trivial or inconsequential deviations which are permissible without any penalty, as in most of the above examples, and others where deviations fall within the range of acceptable parameters, but which have to be quantified in monetary terms during the detailed evaluation process, prior to comparison, e.g. the missing tool kit in a vehicle. f) Computational Errors Generally, bids for the procurement of goods are evaluated on the basis of the quoted unit price of the item and contracts are signed on such accepted unit prices.
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