Index alphabetical listing of names places and subjects mentioned in the report

Index alphabetical listing of names places and

This preview shows page 61 - 64 out of 130 pages.

Index: alphabetical listing of names, places, and subjects mentioned in the report (rarely included in unpublished reports). COMPONENTS OF A FORMAL PROPOSAL The format of formal proposals is similar in most respects to that of other formal reports. Three prefatory parts in a proposal are handled somewhat differently: o Copy of RFP (or a portion of it) replaces letter of authorization. o Letter of transmittal in a solicited proposal uses good-news pattern; letter of transmittal in an unsolicited proposal uses persuasive pattern. o Synopsis or executive summary is generally omitted; introduction or letter of transmittal takes its place. The text of the proposal persuades the client to grant the contract and explains the terms of the contract. The organization of a solicited proposal is governed by the RFP because having all proposals organized alike facilitates comparison of competing bids, especially when evaluation is handled by a team. Typical subheads in the introduction to a proposal include the following: o Background or statement of problem: review of client's situation. o Overview of the approach: the key selling points. o Scope (or limitations): what you will or will not do. o Report organization. The body of the proposal should cover four areas: o Proposed approach. o Work plan. o Qualifications to perform work. o Costs. The section describing the proposed approach (also called technical proposal, research design, issues for analysis, or work statement) should provide the following: o Description of what you have to offer. o Benefits and advantages of your approach The work plan, which tells how you will accomplish the work, should cover the following: o Steps to be taken and their timing. o Methods and resources to be used. o Individuals who will be responsible.
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62 A work plan is contractually binding, so it must be realistic. The statement of qualifications covers experience with similar contracts, personnel, and facilities. The cost section o is a detailed breakdown of such factors as labor, materials, and overhead. o often determines whether you win or lose the job. o is neither too high nor too low. o is well documented. The summary is a brief recapitulation of your approach, emphasizing benefits to the reader.
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63 UNIT 3 ORAL COMMUNICATION DYADIC COMMUNICATION (Edited and adapted from Mohan, 2010). The term dyadic communication refers to an interaction between two persons. This a person-to-person transaction and one of the commonest forms of speech communication. It provides ideal conditions for close-range continuous feedback. Dyadic communication may take a number of forms. They include: face-to-face conversation, telephonic conversation, interview, instruction and dictation. However in this section we only look at face-t-face conversation and telephonic conversation.
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