goods_and_service_procurement_practice_guide.doc

A complete list of registered aboriginal businesses

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being undertaken. A complete list of registered Aboriginal Businesses may be found at http://www.abdwa.com.au/ . A public authority has an opportunity to purchase from a registered Australian Disability Enterprise. Australian Disability Enterprises (ADEs) are commercial businesses that employ people with disability. A complete list of approved ADEs is available from the Australian Disability Enterprises website http://www.ade.org.au/ . There is an emergency situation. What are the key supply policy requirements when relying on exemption or an approval? Public authorities who choose to rely on an exemption or an approval must ensure that: (i) The Accountable Authority approves the exemption or approval in writing; (ii) Justification for the exemption or approval is documented on file; (iii) The exemption or approval is recorded on the public authority’s exemption register; and (iv) The procurement represents value for money. Where the estimated total value of the proposed procurement exceeds the covered procurement threshold under the Free Trade Agreements, the grounds for an exemption or approval, above, may not be applicable. A partially exempt public authority must obtain advice, in accordance with their partial exemption, from Finance Government Procurement, prior to proceeding with an exemption or approval, particularly where the estimated price exceeds the covered procurement threshold, except where a partially exempt agency is buying from a registered Aboriginal business or an Australian Disability Enterprise. Finance has developed an exemption and approval template that can be accessed from the Finance website at www.finance.wa.gov.au under Government Procurement > Templates and Guidelines > Goods and Services Templates, Guides and Conditions of Contract. 76 Ver. December 2017 Appendix
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Appendix – Ensuring Effective Competition in a Changing Market Effective competition helps ensure that procurement processes deliver value for money outcomes. During a procurement process it may become apparent that effective competition is lacking in the market, or an event may occur which significantly reduces competition. For example, your procurement planning had revealed a number of viable suppliers and only one submits a tender, or you have sought clarifications from a number of Respondents and all except one withdraw. Does the Competition Allow for a Value for Money Outcome? In instances of reduced competition, consideration should be given as to whether the achievement of a value for money outcome is possible. Considerations should include whether: The procurement planning research was accurate and suitably comprehensive for the complexity and risk of the project; The scoping and specifications are correct and free from defect; There is sufficient competition still present in the process; and It can reasonably be expected that a value for money outcome is still achievable in the circumstances.
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