policy-ppcs-annex-b.doc

177 where it proves to be not possible to comply with

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17.7 Where it proves to be not possible to comply with a direction within the required timescale or where the information is either not available or would incur disproportionate cost, the establishment or Probation Trust must alert the PPCS case manager who will again consider whether to seek a variation or revocation of the direction/s under the Parole Board Rules. Witnesses PSI 17/2013-PI 07/2013-AI 09/2013 UNCLASSIFIED ISSUE DATE 11/07/2013
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UNCLASSIFIED PAGE 47 17.8 Parole Board Secretariat (PBS) staff will alert report writers who are directed by the Parole Board to attend an oral hearing to give evidence as a witness. The witness must be advised to notify the PBS immediately if they are not available for the hearing. 17.9 The attendance of witnesses at an Oral Hearing is a matter for the Parole Board to determine and each party to the hearing must apply in writing to the Parole Board (copied to the other party) for leave to call witnesses. A witness may only attend if so directed by the Parole Board. In any case where a witness refuses to attend the PBS will alert the PPCS case manager immediately. If a witness refuses to attend it may be necessary to obtain a witness summons. The expectation is that where a member of NOMS staff is directed to give evidence at a Parole Board hearing, they will always comply. Victims 17.10 As well as submitting a VPS in writing, victims can apply to attend a hearing in person to present their statement to the Board. The attendance of victims at an Oral Hearing is a matter for the Parole Board to determine. For further guidance see the Victim Representation at Parole Board Hearings PSI 34/2009 PI 08/2009. Hearing Arrangements 17.11 Establishments must allocate suitable accommodation, as well as organise the escorting of visitors, victims, prisoners and other arrangements relevant to the oral hearing. Further information on the requirements of establishments for oral hearings can be obtained from the Parole Board Case Managers allocated to establishments. 17.12 Once a Parole Board hearing date has been set and a panel appointed, the dossier is copied to the panel member(s) by the Parole Board secretariat. The chair of the panel may issue further directions (such as updates or addendum reports and calling additional witnesses). The hearing may be conducted by video conferencing; further details are set out in chapter 17 below. Witnesses alerted to attend will be confirmed or stood down by the PBS. Where a person wishes to attend an oral hearing as an observer, an application must be made through the PPCS Case Manager to the Parole Board in writing who can agree to or refuse any such request, subject to the prisoner’s agreement. 17.13 Where establishments have been notified of oral hearing listing times that are unrealistic they must immediately communicate with the Parole Board Secretariat to ask them to amend the timetable accordingly. Many establishments are able to cater for oral hearings continuing during lock up periods and these should continue where appropriate and agreed by Governors/Directors of Contracted Prisons.
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