It is not necessary to summarise all the information

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which contribute to the information you want to convey. It is not necessary to summarise all the information in a table in your text, but you should always explain the main points illustrated in the text following the table. Conclusion The conclusion should be as brief as possible. They should be presented in descending order of importance and should not suggest action. Conclusions should be drawn from the information presented in the main body of the report. Conclusions should be firmly and briefly stated. They should be free from speculation (i.e. ideas for which you have presented no evidence), have no new thoughts or references introduced and contain no further discussion of points raised. Recommendations Recommendations are suggestions for actions or changes. They should be specific rather than general. They should follow naturally from the conclusions. If the purpose of the report is simply to present information on a topic for discussion, a recommendations section may not be necessary. They should be offered in descending order of importance and may be in point form when several recommendations are being made. Bibliography A report may contain references or recommendations for reading in a bibliography. A bibliography may not be necessary, however. In reports, full references to readings introduced in the text are often given as footnotes. The list of References is an accurate listing, in strict alphabetical order, of all the sources referred to. Appendices Appendices may include tables, texts, graphs, diagrams, photographs, questionnaires, etc. You should put these in an appendix when placing them in the main body of the report would interrupt the process of reading. Items in an appendices should be referred to somewhere in the main body. If you do not need to refer to them in the main body, you might think about whether you need to include them at all. 23.3.3. REPORT FORMATING A formal report should be formatted so that it is easy to read and looks professional. Microsoft Word and other word-processing packages can help you to: Use attractive fonts and page layouts Insert page numbers Automatically number headings Draw tables and figures Automatically number table and figure captions and insert references to them in the text Generate a table of contents and lists of tables and figures.
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279 Before you produce your report, spend some time reading the help information provided with your word-processor to find out how to use these features. If you use Microsoft Word, you may also use a report template, which will give you a basic layout for a professional report before you start writing. 23.3.4. PROJECT LAYOUT A typical research project layout is presented with chapterisation requirements: Introduction About the industry (optional) About the organization Topic importance / key concepts Need / purpose of the study Scope and limitations of the study.
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