Iii an extension of time was given which followed

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iii) An extension of time was given which followed unconventional procedure, once again rendering NDMC vulnerable on the transparency front. iv) Regardless of the merits of the decision requiring tenderers to have their own workshop facilities in and around Delhi, to exclude it from the tender requirement in mid-stream compromised our position in so far as transparency is concerned. This is because many potential bidders could have been discouraged from tendering on the ground that they did not have their own workshop facilities near Delhi and this may have been the reason for re-thinking on this matter. However, this is not reflected in our procedural behaviour, the history of which has already been enumerated above and changes in midstream have conveyed a totally wrong impression. There is another peculiar feature in the whole transaction in that we do not seem to have insisted on any of the bidders demonstrating the equipments in full use as part of their tender formalities. As a result, there is no way of knowing that a successful bidder actually has the capacity to deliver an acceptable product within the time prescribed. This aspect is further handicapped by the fact that we did not insist on pre-tender inspection of workshops with the intention of knowing their actual capabilities. - 87 -
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It is note worthy that Finance Deptt. withdrew their conditional concurrence after having given the same when it came to their notice after the Council meeting of Jan. 2003, that some crucial documents and information which may have had a different impact on their concurrence, decision had they known this earlier, had not been brought to their notice, prior to bringing the item before the Council in Jan. 2003. The procedural irregularities pointed out by Finance in Feb. and March, 2003 were also not placed before the Council in March, 2003 at the time of getting approval for award of supply order to the successful tenderer. 6. Taking all these circumstances into consideration, I have to reach the difficult decision to withhold the issue of supply of order and ask for its cancellation and direct that an item with such recommendation be placed before the Council in its next meeting. Without committing ourselves on the future decision to purchase compactors and mechanical road sweepers, it would be appropriate to insist on a quick visit by a selected team of officers to the important Municipalities at Calcutta, Chennai, Mumbai and Banglore and consider the team’s recommendations on the possible utilization of such equipment before taking a view on their purchase. Such a purchase proposal, if it matures, would naturally have to take into account measures to cater to the deficiencies pointed out earlier in my notes with regard to the present tender transaction so as to obviate this in future.” 7. In the above circumstances to continue with this transaction and make an award on this basis would open the matter to needless criticism on the ground of lack of adequate transparency amongst other things and to persist with the same would be highly inadvisable.
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