Although 22 PSU dorm rooms the Ondine campus hotel were blocked only 11 rooms

Although 22 psu dorm rooms the ondine campus hotel

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only the peak night (Monday). Although 22 PSU dorm rooms (the ‘Ondine’ campus hotel) were blocked, only 11 rooms were sold before the start of the conference. Almost 40% of all registrants indicated that they ‘did not require lodging’ using the registration forms. Peak night bookings for this meeting will be around 350; total room nights for Botany 2000 will be around 1600-1700 room nights. 7. Fall planning visit -- The fall planning visit was conducted in Portland on Sep 30 and Oct 1, 1999. In addition to society local reps and program officers, Ms. Caroline Spinner from Conferon attended the meeting. Jeff Osborn, Clyde Calvin, and myself represented the BSA. III. BOTANY 2001 MEETING: 12-16 August, Albuquerque Convention Center, NM Current status -- Contracts are signed for four hotels. There are no dorm rooms available, although a motel block was obtained at $68 sgl/dbl. We are still negotiating with the Albuquerque Convention Center, with signing anticipated by September 1, 2000. Anticipated ACC fees will be similar to the OCC for 2000. Based on data from Botany 2000, we may adjust our room blocks (500 peak night vs. 509 in 2000) to reflect lower than expected hotel bookings. Unlike the Portland Doubletree, there are no attrition penalties at any hotel for the Albuquerque meeting. Hotel rates at the two primary hotels (adjacent to the ACC) are listed at $107/120 10
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sgl/dbl for the host hotel (Hyatt) and $105 sgl/dbl for the Doubletree. Participating societies are the ABLS, AFS, ASPT, BSA, and IOPB. With IOPB, attendance projections should be greater than Botany 2000. The BSA local rep is Tim Lowrey. IV. BOTANY 2002 MEETING : 2-7 August, University of Wisconsin Pyle & Lowell Conference Centers Current status -- Letter of agreement is signed with University of Wisconsin conference centers for use of meeting rooms, space in the UW Union, and campus hotels and dorm space. Contracts are pending for nearby hotels. There are no room rental fees for UW rooms. Exhibit space is problematic, and exhibitors may have to be placed in several rooms in the conference center. Participating societies: AFS, ASPT, BSA, CBA/ABC. We recommend that PSA and IAWA be given renewed invitations to attend. Local rep is Ray Evert, with strong support from the UW Botany Department. Facilities are present for expanded meeting format. Lodging rates and registration fees should be lowest in years, because of low cost of staging the meeting and for lodging. Campus housing should vary between $40-$70 per night; neighboring off-campus hotels from $105-$135 per night. Because there are few hotel rooms booked, there will be limited assistance from Conferon. We will have to utilize UW conference services to assist with staging the meeting. V. BOTANY 2003 MEETING: Recommendation -- 27-31 July, Mobile Convention Center, AL. Site visits for 2003 meeting venue -- Carol Baskin and I conducted site visits to Jacksonville, FL and Mobile, AL in May, 2000. Besides viewing potential meeting sites and lodging facilities, we visited with potential local representatives in Mobile and vicinity, as well as in Gainesville, FL. We conducted proposal bidding between two sites in Jacksonville and one site in Mobile.
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  • Fall '08
  • Finklerberg

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