MEETING REVIEW AND PROGNOSIS Responsibility for organizing and planning

Meeting review and prognosis responsibility for

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MEETING REVIEW AND PROGNOSIS Responsibility for organizing and planning meetings is pushing the limits of BSA personnel, office support, and expertise The ‘partnership’ with Conferon has been critical to the successful planning of the Botany meetings. The two city bidding and negotiation process is resulting in competition among proposals from cities and different hotel and meeting site providers Lodging rates are getting lower every year, with lower sgl/dbl rates every year at host hotels ($113 in 2000; $107 in 2001; $70 in 2002 at a campus hotel; $99 in 2003). Annual Report – 1999-2000 P ROGRAM D IRECTOR, B OTANICAL S OCIETY OF A MERICA Presented at the Botanical Society of America Council Meeting August 6, 2000 • Portland, Oregon 12
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G ENERAL P LANNING FOR B OTANY 2000 I served on the Meeting Planning Committee and assisted the BSA Meetings Coordinator, Wayne Elisens, with an array of planning issues. P LANNING V ISIT FOR B OTANY 2000 In late September 1999 I attended a planning visit at the site of the Botany 2000 conference in Portland, Oregon. The meeting was very useful for planning Society functions, viewing potential meeting sites, and for meeting with the BSA Local Representative, Clyde Calvin, as well as with the program chairs and local representatives from other participating societies. We visited the Oregon Convention Center, the host hotel (DoubleTree Lloyd Center), and a variety of local botanical and scientific sites. The site visit was coordinated by the BSA Meetings Coordinator, Wayne Elisens. C OORDINATION OF THE S CIENTIFIC P ROGRAM FOR B OTANY 2000 C OMMUNICATION WITH P ROGRAM C HAIRS AND S YMPOSIUM O RGANIZERS . The BSA Program Director coordinates the scientific program with the help of the sectional/participating society Program Chairs. The symposium organizers plan the sequence of presentations within their own symposia and then forward the symposia programs to the sponsoring sections for scheduling. To coordinate these activities, the sectional/society Program Chairs and the symposium organizers were sent several mailings and e-mail updates that provided detailed instructions and a timeline for preparation and submission of their programs. C ALL FOR S YMPOSIA . The “Call for Symposia” for Botany 2000 was distributed in the BSA-wide Spring 1999 mailing and posted on the BSA website by my predecessor, but the deadline for submissions was 15 October 1999. Proposals were submitted in both hardcopy and electronic forms. Symposium proposals were submitted to sectional officials for approval of sponsorship and then forwarded to me for coordination. C ALL FOR P APERS . The “Call for Papers” for Botany 2000 was distributed in the BSA-wide Fall 1999 mailing and posted on the BSA website. The “Call” was also sent to the Program Chairs of participating societies for their use. The deadline for submissions of abstracts was 1 March 2000.
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  • Fall '08
  • Finklerberg

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