A Microsoft Office Final Exam Study Guide Flashcards

Dialog box
Terms Definitions
The title of a presentation is displayed in the _____.
Title bar
Dialog boxes can be displayed by clicking the _____ located in the lower-right corner of some groups.
Dialog Box Launcher
What happens when PowerPoint encounters a proper name, an abbreviation, or a technical term?
It treats the word as a misspelling and places a red line under it.
If you have closed the Tabs pane, how do you redisplay it?
click the View tab and then click Normal in the Presentation Views group
Why is slide four selected?
It is the current slide in the Slide pane
What is the section on the right of the window called?
Clip Art task pane
What is the set of three blue boxes with circles inside and the arrow across them known as?
SmartArt
What does the small button by the lower-right corner of the arrow represent?
That options are provided for inserting text
If a Text pane is not displayed, what does the control look like to access and display it again?
A tab with two arrows pointing to the right and left
Why might formatting changes that you created not appear in a Text pane?
Not all formatting changes are evident in the Text pane
When you point to a hyperlink, the mouse point changes to a(n) ________________________.
Hand
How many action buttons are provided in PowerPoint?
12
What is the Action Settings applied to?
The action button
When an object is close to a guide, it automatically _________________________ to attach to it.
Snaps
The ____ is the control center in Word.
Ribbon
A(n) _____ is an on-screen note that provides the name of the command, available keyboard shortcut(s), a description of the command, and sometimes instructions for how to obtain help about the command.
Enhanced ScreenTip
To enter a blank line into a document, press the ____ key without typing any text on the line.
ENTER
____ are words or phrases that describe a document.
Keywords
_____ are types of changes that occur when text has been omitted from a document and must be inserted later.
Additions
With ____ editing, the selected item is moved to the new location and then inserted there.
Drag-and-drop
The ____ shortcut keys remove character formatting
CTRL+SPACEBAR
A(n) ____ is a placeholder for data whose contents can change.
Field
To select a sentence, press and hold down the ____ key and then click the sentence.
CTRL
To search for a special character, first click the More button in the Find dialog box and then use the ____ button.
Special
The ____, which automatically appears based on certain tasks you perform, contains commands related to changing the appearance of text in a document.
Mini toolbar
As an alternative to using the Recolor button on the Format tab to display the Recolor gallery, you can right-click the graphic, click ____ on the shortcut menu, click Picture in the left pane and then click the Recolor button.
Format Picture
____ characters often are used in a table of contents to precede page numbers.
Leader
On the horizontal ruler, an upside down T indicates a ____ tab stop.
Centered
Typing text, followed by two hyphens, followed by more text and then a space changes the two hyphens to a(n) ____.
em dash
If you want to select the first and third rows in a table, you select the first row, and then hold down the ____ key while selecting the third row.
CTRL
Items like the phone number in the accompanying figure are copied from a(n) ____ document.
Source
Each of the following is a type of proposal except a(n) ____ proposal.
Expense
To place a border using the same settings as the most recently defined border, click the ____.
Border button on the Home tab
If you do not want the border style to carry forward each time the ENTER key is pressed, you need to ____.
Clear formatting
To change alignment for a document but retain a different alignment for the first page, a new ____ must be created in the document.
Section
If you have a header and footer that you want to appear in all sections of a document, you would leave the ____ button selected on the Design tab.
Link to Previous
You use the ____ command on a chart’s shortcut menu to move legend placement in a chart.
Format Legend
Word’s ____ is used to create a complex table.
Draw table feature
The green circle in Figure 5-1 is the object’s ____.
Rotate handle
In a data source, fields ____.
May be listed in any order
____ results are the results that represent the value to display after Word evaluates the instructions of the IF field.
Field
Records can be merged based on the contents of a specific ____.
Field
The order of data records can be verified without printing them by using the ____ button on the Mailings tab.
View Merged Data
The horizontal lines in the nameplate in the accompanying figure are called ____.
Rules or ruling lines
To change all margin settings, use the Margins button on the ____ tab.
Page Layout
A floating object ____.
Both a and b
To format a graphic as floating, first select it and then use the ____ button on the Format tab.
Text wrapping
To create a drop cap, display the ____ tab on the menu bar and then click the Drop Cap button.
Insert
____ graphics are visual representations of ideas.
SmartArt
The run-around should be at least ____ and should be the same for all graphics in a document.
1/8"
A dialog box can remain open and visible while working on a presentation, but a task pane must be closed before continuing to work.
(T or F)
False
The Mini toolbar contains buttons for bold, italics, and alignment.
(T or F)
True
The shortcut menu initially contains the Save, Undo, and Redo commands.
(T or F)
False
You cannot save PowerPoint 2007 files in previous version formats.
[t/f]
False
When a new slide is added to a presentation, PowerPoint keeps the same layout used on the previous slide.
[t/f]
True
Slides cannot be duplicated.
[t/f]
False
PowerPoint 2007 files can be viewed in previous versions of PowerPoint only after downloading a compatibility pack from Microsoft.
[t/f]
True
It is considered good practice to save a presentation and then print it.
[t/f]
True
In the Background Styles gallery, the backgrounds are arranged from black to white.
[t/f]
False
You can add your own clips to slides.
[t/f]
True
A photograph or clip art can be inserted into a slide and not only into a content placeholder.
[t/f]
True
A clip art picture is an object imported from the Microsoft Clip Organizer.
[t/f]
True
Some formatting changes show in the corresponding shapes but may not show in the associated Text pane.
[t/f]
True
Brightness changes the overall lightness and darkness of an image and contrast changes the difference between the darkest and lightest areas of an image.
[t/f]
True
Contrast and brightness can be changed by predefined percentage increments.
[t/f]
True
Pictures can be directly imported from a scanner or a camera into PowerPoint 2007.
[t/f]
False
There is a table border button in the Table Styles group called No Border.
[t/f]
True
Items snapping to guides can be turned off.
[t/f]
True
To remove Key Tip badges, press the ESC key until all the badges disappear.
[t/f]
True
A raised dot (·) shows where the ENTER key was pressed.
[t/f]
False
A document may wordwrap differently depending on the type of printer being used.
[t/f]
True
After a document is saved the first time, Word automatically assigns a different file name each time it is saved subsequently.
[t/f]
False
If you want to print multiple copies of a document, display the Print dialog box by clicking the Print button on the Standard toolbar.
[t/f]
False
To quit Word, click the Restore button on the right side of the title bar.
[t/f]
False
In Word, the default typing mode is overtype mode.
[t/f]
False
To place your name to the left of the page number, as required by the MLA style, you must create a header that contains the page number.
[t/f]
True
To delete a note, select the note reference mark in the footnote text by dragging through the note reference mark, and then click the Cut button on the Home tab.
[t/f]
False
When you drag the Hanging Indent marker, the Left Indent marker moves with it.
[t/f]
True
The MLA style requires that the works cited be listed in alphabetical order by the author’s last name or, if the work has no author, by the work’s title.
[t/f]
True
When you point to an icon on the Select Browse Object menu, Word displays the associated command name at the top of the menu.
[t/f]
True
To move text, you first select the text to be moved and then use drag-and-drop editing or the cut-and-paste technique to move the selected text.
[t/f]
True
From within Word, you can search through various forms of reference information.
[t/f]
True
While plagiarism is unethical, it is not considered an academic crime.
[t/f]
False
Each time the ENTER key is pressed, any custom tab stops are carried forward to the next paragraph.
[t/f]
True
To display the New Document dialog box, click the Office Button and then click New.
[t/f]
True
The difference between an AutoCorrect entry and a building block is that the building block feature makes corrections automatically as soon as the SPACEBAR or a punctuation key is pressed, whereas the F3 key must be pressed or the AutoCorrect command clic
False
To see exactly how a document will look when it is printed, it can be displayed in print preview.
[t/f]
True
SmartArt graphics cannot contain shapes.
[t/f]
False
You cannot change text formatting through the Reveal Formatting task pane; you only can view the formatting.
[t/f]
False
When a document is inserted, Word inserts the document at the location of the insertion point.
[t/f]
True
If the insertion point is positioned in the middle of a document when a second document is inserted, the first document is replaced by the inserted document.
[t/f]
False
If the insertion point is positioned in the middle of a document when a second document is inserted, the first document is replaced by the inserted document.
[t/f]
False
Microsoft Graph is an embedded application with its own menus and commands.
[t/f]
True
When you use Word’s Draw Table feature to draw the boundary, rows, and columns of a table, you drag the pencil pointer on the screen.
[t/f]
True
You can change row height by dragging the row border.
[t/f]
True
The basic content of a group of form letters is the same; however, items like name and address are different from one letter to the next.
[t/f]
True
If a WordArt object that extends from the left to the right margins is centered between the left and right margins, you may not notice a difference in its position after you click the Center button.
[t/f]
True
When inserting a continuous section break, the term, continuous, means the new section is on the same page as a previous section.
[t/f]
True
The Drop Cap button is found on the Page Layout tab.
[t/f]
False
Word allows you to split the window into two separate panes, each containing the current document and having its own scroll bar.
[t/f]
True
The Notes pane is primarily for graphics, animations, and hyperlinks.
[t/f]
False
The Ribbon contains seven top-level groups.
[t/f]
False
Clicking the Redo button reverses the last undo action.
[t/f]
True
Use the ALT key to select different placeholders or different paragraph text that are nonadjacent.
[t/f]
False
There is a Save As button located on the Quick Access Toolbar.
[t/f]
False
To close the Notes pane, click the X to the right of the Outline tab.
[t/f]
False
Seven layouts are available.
[t/f]
False
The slide layout choices are available in the Layout gallery.
[t/f]
True
Individually-added clips can be added directly to a slide or to the Art Organizer.
[t/f]
False
When using the Format Painter button, the mouse appears as a paint can.
[t/f]
False
Use the SHIFT key to select more than one area of text to apply formatting to.
[t/f]
False
The WordArt Graphic dialog box includes a description of each design.
[t/f]
False
Scanned pictures are vector pictures and have jagged edges.
[t/f]
False
Bitmap graphics also are known as raster images.
[t/f]
True
The transparency default settings range from 0 to 100%.
[t/f]
True
Because the Contrast feature is a(n) instant preview, the change will show on the slide as you hover the mouse over a contrast increase option.
[t/f]
False
Hyperlinked text displays as underlined.
[t/f]
True
When the insertion point is in the bottom-right cell of a table, press the ALT key to add more rows.
[t/f]
False
An active cell in an Excel worksheet can be identified by a heavy border.
[t/f]
True
A(n) action button allows you to jump non-sequentially to another slide.
[t/f]
True
A minimized window fills the entire screen.
[t/f]
False
The default view in Word is Web view.
[t/f]
False
The Ribbon tab currently displayed is called the contextual tab.
[t/f]
False
Some buttons and boxes have arrows that, when clicked, display a gallery.
[t/f]
True
When you point to a command on the Ribbon, all or part of the command glows in shades of yellow and orange, and an Enhanced ScreenTip appears on the screen.
[t/f]
True
Line spacing is the amount of space above and below a paragraph.
[t/f]
False
If you have a right-aligned paragraph and you want to make it left-aligned, click the Align Text Left button.
[t/f]
True
The conclusion, which follows the introduction, consists of several paragraphs that support the topic.
[t/f]
False
If your hand is on the keyboard, use the Ribbon for formatting.
[t/f]
False
A Quick Style is a predefined style that appears in the Styles gallery on the Quick Access Toolbar.
[t/f]
False
The Normal style does not put any extra blank space between lines when you press the ENTER key.
[t/f]
False
When the Mini toolbar appears, it initially is transparent.
[t/f]
True
If you want to use the gallery to change a graphic back to its original colors, you can click Restore in the gallery.
[t/f]
False
Typing an ordinal followed by a space or a hyphen makes part of the ordinal into a subscript.
[t/f]
False
Magnifying the page shown in print preview does affect the printed document.
[t/f]
False
Write proposal text using passive voice.
[t/f]
False
Microsoft Office 2007 includes Microsoft Graph graphics, which are visual representations of ideas.
[t/f]
False
If you want to remove all formats from a SmartArt graphic and start over, you would click the Reset Graphic button on the SmartArt Tools Design tab.
[t/f]
True
You can use the Zoom button to display the entire page quickly in the document window.
[t/f]
False
One way to find a format is to use the Find and Replace dialog box.
[t/f]
True
The Mail Merge task pane displays a template, which is a step by step progression that guides you through the merging process.
[t/f]
False
In the merge process, the main document contains the variable, or changing, values in each form letter.
[t/f]
False
In the merge process, the main document contains the constant, or unchanging, text, punctuation, spaces, and graphics.
[t/f]
True
Instead of clicking the New Entry button in the New Address List dialog box, you can press the F4 key at the end of one row to add a new blank record.
[t/f]
False
The Previous Record button can be used to display the values from the record just before the current one in the data source.
[t/f]
True
WordArt is treated as Word text.
[t/f]
False
Word can place a border on the top, bottom, left, and right edges of a paragraph.
[t/f]
True
Click Display All on the View tab to display each open Word document on the screen.
[t/f]
False
Right-click a document’s title bar to make it fill the entire screen.
[t/f]
False
PPT is a file format which is created by Adobe Systems that shows all elements of a printed document as an electronic image.
[t/f]
False
The Cut button is located in the _________________________ group.
Clipboard
____________________ add pattern and texture to a background.
Fill effects
If you point to a background on the Background Styles gallery, a(n) ____________________ with the background’s name appears.
ScreenTip
The Find command is available on the ____________________ tab.
Home
If the layouts offered in PowerPoint 2007 are not adequate for your needs, you can create a ____________________ layout.
Custom
The globe image in the lower-left corner of a clip art image in the Clip Art task pane indicates that it was obtained from the Microsoft Office ____________________ site.
Online web
Webdings, Webdings 2, and Webdings 3 ____________________ have a variety of symbols.
Fonts
Choosing well-coordinated colors and styles for text and objects in a presentation is possible by using ____________________.
Quick Styles
The interior of a line, shape, or character is known as ____________________.
Fill
The ____________________ command cuts unwanted areas of a picture except an animated GIF picture.
Crop
Each SmartArt graphic has a(n) ____________________ with bullets that function as an outline.
Text pane
You can add your name and class name as ____________________.
Document properties
What initially was one cohesive object has now been ____________________.
Ungrouped
The small blue circles on each part of the image are known as ____________________.
Sizing handles
A(n) ____________________ is defined by the number of rows and columns.
Table
The ____________________ button in the Find and Replace dialog box changes all occurrences of a particular item.
Replace All
The Thesaurus button is located on the ____________________ tab.
Review
A(n) ____________________ button is a built-in 3-D button that can perform tasks such as displaying the next slide or providing help.
Action
The left edge of the _________________________ shows the current page followed by the total number of pages in the document, the number of words in the document, and a button to check spelling and grammar.
Status bar
Most galleries support _________________________, which is a feature that allows you to point to a gallery choice and see its effect in the document — without actually selecting the choice.
Live preview
When you begin typing text, the _________________________ appears on the status bar with an animated pencil writing on paper that indicates Word is checking for spelling and grammar errors.
Spelling and Grammar Check icon
A(n) _________________________ is a specific location on a storage medium.
Folder
_________________________ is the process of changing the way characters appear on the screen and in print.
Character formatting
As more lines of text are typed than Word can display in the document window, Word _________________________ the top or bottom portion of the document off the screen.
Scrolls
The MLA style uses the term ____________________ for the bibliographical list of sources.
Works cited
The MLA documentation style requires that you ____________________ the entire research paper; that is, one blank line should display between each line of text.
Double-space
The ____________________ feature can be used to format and enter text, graphics, and other items.
Click and Type
The ____________________ is the top triangle at the 0" mark on the horizontal ruler.
First Line Indent Marker
Word automatically numbers notes sequentially by placing a(n) ____________________ in the body of the document and also to the left of the note text.
Note reference mark
As documents that exceed one page are typed, Word automatically inserts page breaks, called ____________________, when it determines the text has filled one page according to paper size, margin settings, line spacing, and other settings
Soft Page Breaks
or
Automatic Page Breaks
A(n) ____________________ is a type of paragraph formatting in which the first line extends to the left of the rest of the paragraph.
Hanging indent
A(n) ____________________ usually contains an applicant’s educational background and job experience, in addition to some personal information.
Resume
A(n) ____________________ is similar to a form with prewritten text; that is, Word prepares the requested document with text and/or formatting common to all documents of this nature.
Template
In Word the term, ____________________, refers to returning the formatting to the Normal style.
Clear formatting
You can drag a(n) ____________________, which is the border to the right of a column, until the column is the desired width.
Column boundary
An entire table can be resized by dragging the ____________________, which is a small square that displays when pointing to the bottom-right corner of a table.
Table resize handle
The ____________________ is a temporary storage area that can hold up to 24 items (text or graphics) copied from any Office application.
Office Clipboard
The ____________________ allows you to display formatting applied to text.
Reveal Formatting Task Pane
A(n) ____________________ is text that prints at the bottom of each page in a document.
Footer
Graph places the contents of a table into a(n) ____________________.
Datasheet
or
Datasheet window
In Word, you can select several segments of text that are not next to each other, called ____________________, by selecting the first segment of text and then holding down the CTRL key while selecting each additional segment.
Nonadjacent text
or
Noncontiguous text
____________________ is the process of combining the contents of a data source with a main document.
Merging
A(n) ____________________ contains instructions for filling in areas of the document.
Content control
A(n) ____________________ is a graphic that you create using Word.
Drawing object
In the main document, the field names linked to the data source are called ____________________.
Merge fields
The ____________________ contains several fields related to an address, such as name, street address, city, state, and ZIP code.
AddressBlock merge field
In an IF field, Word evaluates the ____________________ if the condition is true.
True text
Lines that separate the areas of a newsletter are called _________________________.
Rules
or
Ruling lines
In a(n) _________________________ fill effect, colors blend into one another.
Gradient`
A(n) _________________________ is text that is copied from the text of a document and given graphical emphasis so it stands apart and draws the reader’s attention.
Pull-quote
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Term:
Definition:
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