PMBOK 4th Edition, Initiating Process Group Flashcards

Terms Definitions
What are the two processes within the Initiating Process Group?
Develop Project Charter and Identify Stakeholders
What is the document that officially starts project?
Project Charter
Develop Project Charter belongs to which process group and which knowledge area?
Initiating process group and Integration Management knowledge area.
What are the key inputs for Develop Project Charter?
Statement of Work (SOW) and Business Case.
What tool(s)/technique(s) is/are used in the Develop Project Charter process?
Expert Judgement.
What is the output for Develop Project Charter process?
The Project Charter.
Who signs the Project Charter?
Senior management.
What document names and gives the project manager the authority to direct the project?
Project Charter.
What document should include high-level project requirements?
Project Charter.
What document should include a high-level milestone view of the project?
Project Charter.
What document includes a summary-level preliminary budget?
Project Charter.
What is a statement of work (SOW)?
A written description of the project's product, service, or result.
Who supplies the statement of work (SOW)?
The customer.
What are the essential elements of the statement of work (SOW)?
What is to be done, the business reason for doing it, and how the project supports the organization's strategy.
What does the business case explains?
Why the project is being undertaken, the problem it will solve, and the benefit cost analysis.
What is Identify Stakeholders?
It is the process that focuses on creating the stakeholder register.
What is a stakeholder?
Anyone with a vested interest in the project. The interest may be positive or negative.
What is the stakeholder register?
A document that lists all of the project stakeholders, describes them, and classifies them.
What are the key inputs to the Identify Stakeholder process?
The Project Charter and procurement documents.
What is the key tool used in the Identify Stakeholder process?
Stakeholder analysis.
What is the Stakeholder Analysis tool?
Identifies which stakeholder should receive project communications, the type of communications, and how often they should receive it.
What are the outputs that result from the Identify Stakeholders process?
Stakeholder Register and the Stakeholder Management Strategy.
What is the Stakeholder Management Strategy?
A document that explains how to maximize the positive impacts and mitigate the negative impacts from positive and negative stakeholders.
Identify Stakeholders belongs to which process group and which knowledge area?
Initiating process group and the Communication Management knowledge area.
What document officially starts the project?
Project Charter
What document gives the project manager authority?
Project Charter
For internal projects, who provides the statement of work (SOW)?
Sponsor
For external projects, who provides the statement of work (SOW)?
Customer
What are the three main points covered in a statement of work (SOW)?
1. High-level description of work
2. Business need addressed
3. Answers: "Why we are doing this?"
The business case explains ___.
why the project is undertaken.
What are some examples of Business Case?
Market demand, organizational need, customer request, technological advances, legal requirement, ecological impacts, and social need.
Are all projects performed under contract?
No, not all.
What are some examples of Enterprise Environmental Factors?
Organization's culture/structure, chain of authority, and how decisions are made.
What are some examples of Organizational Process Assets?
Documentation from prior projects (like a risk register), WBS template, communication management plan, company's travel policy, or a charter from a prior contract.
Under the Integration Management knowledge area, it is interesting to know that Expert Judgement is the tool for ____ ____ processes.
all six
Under the Integration Management knowledge area, it is interesting to know that Expert Judgement is the ___ tool for ____ of the ____ processes.
is the (only) tool for (four) of the (six) processes.
People with specialized training, experience, or knowledge is known as the tool ___ ___.
Expert Judgement
Procurement documents may list ...
Suppliers, consultants, and/or customers
As an input to the Identify Stakeholders process, Organizational Process Assets, may include ...
Historical information, lessons learned, a template that includes a survey or questionnaire
What are the two tools used in the Identify Stakeholder process?
Stakeholder Analysis and Expert Judgement
What type of information should you gather when performing Stakeholder Analysis?
Roles, responsibilities, experience, level of influence, level of interest
What are the steps taken during Stakeholder Analysis?
Identify, classify, and assess.
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