PMP Exam Prep Ch03 - Process Group Actions List Flashcards

Terms Definitions
Select a project from a list of possible projects (PG)
Initiating Process Group
Select Project Manager (PG)
Initiating Process Group
Determine the authority of the project manager (PG)
Initiating Process Group
Collect historical information (PG)
Initiating Process Group
Divide large project in phases (PG)
Initiating Process Group
Identify high-level stakeholders, their influences and risk tolerances (PG)
Initiating Process Group
Turn stakeholders needs, wants and expectations into requirements (PG)
Planning Process Group
Make sure business needs have been documented (PG)
Initiating Process Group
Document Assumptions (PG)
Initiating Process Group
Document Constraints (PG)
Initiating Process Group
Ensure the Product scope is as final as practical (PG)
Initiating Process Group
Understand how the product fits into the organization's strategic objectives (PG)
Initiating Process Group
Determine project objectives and product objectives (PG)
Initiating Process Group
Facilitate resolution of conflicting objectives (PG)
Initiating Process Group
Get familiar with the company culture and structure as it relates to the project (PG)
Initiating Process Group
Find existing processes and standards (PG)
Initiating Process Group
Understand how the organization does business and what procedures and policies are already in place to use on the project (PG)
Initiating Process Group
Do planning using the project planning process on a high-level basis (PG)
Initiating Process Group
Complete order of magnitude estimating of the project schedule and budget (PG)
Initiating Process Group
This documented in Project Charter at high level.
Determine what form the project charter will take, why, etc (PG)
Initiating Process Group
Coordinate project initiating efforts with stakeholders and the customer (PG)
Initiating Process Group
Work with the customer and others to determine product acceptance criteria (PG)
Planning Process Group
Determine the initial project organization (PG)
Initiating Process Group
Document any risk already known (PG)
Initiating Process Group
Determine any milestones needed (PG)
Initiating Process Group
Determine how scope will be controlled (PG)
Initiating Process Group
Finalize the project charter (PG)
Initiating Process Group
Obtain formal approval of the project charter (PG)
Initiating Process Group
Create a preliminary scope statement
Initiating Process Group
Determine how you will plan scope, time, cost, risk, quality, process improvement and procurement and put that into beginnings of management plans for each knowledge area. (PG)
Planning Process Group
Refine Requirements from project initiating so they are more specific (PG)
Planning Process Group
Create a description of the project deliverables and the work required to complete those deliverables (project scope statement) (PG)
Planning Process Group
Use the project scope statement to gain approval of the final scope from the stakeholders before further planning is done (PG)
Planning Process Group
Determine team (PG)
Planning Process Group
Break down the work into smaller, more manageable pieces (WBS) (PG)
Planning Process Group
Create descriptions of each work package in a WBS dictionary so that work can be understood by those assigned, with little gold plating (PG)
Planning Process Group
Break down the work packages from the WBS into lists of activities, if necessary. (PG)
Planning Process Group
Sequence activities and determine predecessors and successors (PG)
Planning Process Group
Estimate resources requirements (PG)
Planning Process Group
Meet with Managers to gain resource commitments (PG)
Planning Process Group
Decide what level of accuracy is needed for estimates (PG)
Planning Process Group
Have those resources working on the activities, estimate time and cost (PG)
Planning Process Group
Determine how long the project will take without compressing the schedule (PG)
Planning Process Group
Develop preliminary schedule model (PG)
Planning Process Group
Develop preliminary budget (PG)
Planning Process Group as part of budget constraint documented in Project Scope Statement
Initiating Process Group as a summary budget provided in Project Charter.
Determine quality standards and what metrics will be used to measure quality performance (PG)
Planning Process Group
Determine what processes should be followed on the project to reduce the need to supervise work, to improve quality and to make use of standards (PG)
Planning Process Group
Clearly determine roles and responsibilities so all team members and stake holders know what their roles are on the project – what work they will need to do (PG)
Planning Process Group
Determine what information you will need from other projects and what information you can send to other projects (PG)
Planning Process Group
Work with all the stakeholders to understand their communication requirements (PG)
Planning Process Group
Complete risk identification, quantity and qualitative risk analysis and risk response planning (PG)
Planning Process Group
Iterations – go back in order to work toward a project management plan that is bought into, approved, realistic and formal (PG)
Planning Process Group
Determine what to purchase (PG)
Planning Process Group
Prepare procurement documents (PG)
Planning Process Group
Look for positive and negative interactions from and to other projects that can affect this project (PG)
Planning Process Group
Finalize how you will execute and control aspects of all management plans (PG)
Planning Process Group
Plan ways to measure project performance, measurements to be used, when they will be used and how they will be interpreted (PG).
Planning Process Group
Determine what meetings, reports and other activities you will use to control the project to the project management plan (PG)
Planning Process Group
Determine how you will improve the processes in use on the project (PG)
Planning Process Group
Develop final project management plan and performance measurements baselines by performing schedule network analysis, looking for options and confirming that project objectives can be met (PG)
Planning Process Group
Gain formal approval of the PM plan from the sponsor, team and managers of resources (PG)
Planning Process Group
Hold Kickoff meeting with all the key stakeholders, team, team members' managers and the customer to make sure everyone is on the same page and to gain buy-in (PG)
Planning Process Group
Ensure all project work is done and project objectives have been met (PG)
Closing Process Group
Verify and document that the project, or project phase, meets completion or exit criteria set in place during planning process group (PG)
Closing Process Group
Obtain formal (legal) sign-off or acceptance from the customer or sponsor (PG)
Closing Process Group
Document the reasons for early termination (PG)
Closing Process Group
Make final payments and complete cost records (PG)
Closing Process Group
Gather lessons learned (PG)
Closing Process Group
Update project records (PG)
Closing Process Group
Ensure all the project management processes are complete (PG)
Closing Process Group
Update corporate processes, procedures and templates based on lessons learned (PG)
Closing Process Group
Add new skills acquired to team members' human resource records (PG)
Closing Process Group
Perform procurement audits
Closing Process Group
Develop closure procedure (PG)
Closing Process Group
Complete contract closure and administrative closure (PG)
Closing Process Group
Analyze and document the success and effectiveness of the project (Process Group)
Closing Process Group
Create and distribute final report of project performance (PG)
Closing Process Group
Index and archive project records (PG)
Closing Process Group
Measure customer satisfaction (PG)
Closing Process Group
Hand off the completed project deliverables to operations and maintenance (PG)
Closing Process Group
Release resources (PG)
Closing Process Group
Celebrate (PG)
Closing Process Group
Set and manage expectations of all stakeholders (PG)
Executing Process Group
Ensure common understanding of the work (PG)
Executing Process Group
Implement the original project management plan or the project management plan that was revised as a result of control activities (PG)
Executing Process Group
Complete work packages (PG)
Executing Process Group
Collect and document lessons learned (PG)
Executing Process Group
Establish and manage communications channels (PG)
Executing Process Group
Evaluate the team's effectiveness as a team (PG)
Executing Process Group
Implement corrective actions, preventive actions and defect repair (PG)
Executing Process Group
Implement quality assurance procedures (PG)
Executing Process Group
Produce Performance reports (PG)
Monitoring and Controlling.
Distributing them is done during Executing Process Group
Hold team building activities (PG)
Executing Process Group
Follow ground rules at team meetings (PG)
Executing Process Group
Obtain needed training for team members (PG)
Executing Process Group
Distribute information (PG)
Executing Process Group
Remove roadblocks (PG)
Executing Process Group
Achieve work results that meet requirements (PG)
Executing Process Group
Meet with managers to reconfirm resource commitments (PG)
Executing Process Group
Keep managers appraised of when their resources will be needed on the project (PG)
Executing Process Group
Commit project resources in accordance with the project management plan (PG)
Executing Process Group
Manage project progress (PG)
Executing Process Group
Guide, assist, communicate, lead, negotiate, help, coach (PG)
Executing Process Group
Utilize technical knowledge (PG)
Executing Process Group
Authorize when work on work packages should be done using a work authorization system (PG)
Executing Process Group
Hold progress meetings
Executing Process Group
Send and receive information (PG)
Executing Process Group
Focus on preventing problems rather than just dealing with them as they arise (PG)
Executing Process Group
Make sure all team members have the skills, information and equipment needed to complete their work
Executing Process Group
Focus on looking for exceptions to the approved project management plan rather than checking up on every team members' work or babysitting (PG)
Executing Process Group
Recommend changes and corrective actions to be handled in integrated change control (PG)
Executing Process Group
Follow organizational policies, processes and procedures
Executing Process Group
Increase the effectiveness of processes (PG)
Executing Process Group
Recommend actions to increase the effectiveness of the performing organization (PG)
Executing Process Group
Determine if project activities comply with processes, policies and procedures (PG)
Executing Process Group
Ensure continued agreement to the project management plan (PG)
Executing Process Group
Keep everyone focused on completing the project to the charter, requirements or product scope, project scope, business case and project management plan (PG)
Executing Process Group
Reevaluate the project's business case when a sever problem occurs (PG)
Executing Process Group
Solve problems (PG)
Executing Process Group
Implement the recognition and reward system created during the planning process (PG)
Executing Process Group
Determine team members who could not be named during the planning process (PG)
Executing Process Group
Implement approved process improvements (PG)
Executing Process Group
Implement contingency plans (created in project planning), or workarounds as required (PG)
Executing Process Group
Request sellers responses to procurement documents (PG)
Executing Process Group
Review bids and quotes, and select sellers (PG)
Executing Process Group
Expend and monitor project funds (PG)
Executing Process Group
Measure project performance according to the measures in the project management plan (PG)
Monitoring and Controlling Process Group
Measure against the performance measurement baselines (PG)
Monitoring and Controlling Process Group
Determine variances and if they warrant recommending a corrective action or change (PG)
Monitoring and Controlling Process Group
Exercise judgement to determine what variances are important (PG)
Monitoring and Controlling Process Group
Recommend changes, defect repair, preventive and corrective actions (PG)
Monitoring and Controlling Process Group
Approve changes, defect repair, preventive and corrective actions in integrated change control (PG)
Monitoring and Controlling Process Group
Facilitate conflict resolution using conflict resolution techniques (PG)
Executing Process Group, per Manage Process Team
Create forecasts (PG)
Monitoring and Controlling Process Group
Manage configuration (PG)
Monitoring and Controlling Process Group
Control schedule, cost and quality to their baselines (PG)
Monitoring and Controlling Process Group
Use issue logs (PG)
Monitoring and Controlling Process Group
Refine control limits (PG)
Monitoring and Controlling Process Group
Hold meetings regarding controlling the project (PG)
Monitoring and Controlling Process Group
Identify the root causes of problems (PG)
Monitoring and Controlling Process Group
Recommend updates to the project management plan (PG)
Monitoring and Controlling Process Group
Obtain formal acceptance of deliverables from the customer (PG)
Monitoring and Controlling Process Group since Verufy Scope Process deals with this.
Identify the need for re-planning (PG)
Monitoring and Controlling Process Group
Manage the time and cost reserves (PG)
Monitoring and Controlling Process Group
Recalculate how much the project will cost and how long it will take (PG)
Monitoring and Controlling Process Group
Obtain additional funding when needed (PG)
Monitoring and Controlling Process Group
Hold periodic inspections (PG)
Monitoring and Controlling Process Group
Make decisions to accept or reject work (PG)
Monitoring and Controlling Process Group
Evaluate the effectiveness of implemented corrective actions (PG)
Monitoring and Controlling Process Group
Reassess the effectiveness of project control systems (PG)
Monitoring and Controlling Process Group
Spend time trying to improve quality (PG)
Executing Process Group
Get information from stakeholders to determine if project controls need to to be updated (PG)
Monitoring and Controlling Process Group
Identify and analyze trends (PG)
Monitoring and Controlling Process Group
Evaluate the effectiveness of risk responses in a risk audit (PG)
Monitoring and Controlling Process Group
Look for newly arising risks (PG)
Monitoring and Controlling Process Group
Reanalyze existing risks (PG)
Monitoring and Controlling Process Group
Use milestones as a project control feature (PG)
Monitoring and Controlling Process Group
Observe (PG)
Executing
It is done as part of Manage Project Team
Measure individual team member performance (PG)
Monitoring and Controlling Process Group
Report on performance to all stakeholders (PG)
Monitoring and Controlling Process Group
Use variance reports to help correct small problems before they become serious (PG)
Monitoring and Controlling Process Group
Calculate estimate to complete (PG)
Monitoring and Controlling Process Group
Use and interpret earned value calculations (PG)
Monitoring and Controlling Process Group
Use quality control tools – inspection, Pareto charts, fishbone diagrams (PG)
Monitoring and Controlling Process Group
Do project performance appraisals (PG)
Executing Process Group
Identify variances from the project management plan (PG)
Monitoring and Controlling Process Group
Control changes (PG)
Monitoring and Controlling Process Group
Ensure that only approved changes are implemented (PG)
Monitoring and Controlling Process Group
Work with the change control board (PG)
Monitoring and Controlling Process Group
Manage stakeholders (PG)
Monitoring and Controlling Process Group
Contract administration (PG)
Monitoring and Controlling Process Group
Hold status review meetings (PG)
Monitoring and Controlling Process Group
Brainstorming is used in what processes
Collecting Requirements as Group Creativity Technique
Defining Scope as Alternatives Identification technique
Identifying risks as Information Gathering technique
Planning Quality as Additional quality Planning tool
Performing Quality Control by expanding a cause and effect diagram
During decision-making
Estimating Buffers or Reserve is done using this technique during this time management process
Reserve Analysis during Estimate Activity Duration.
Reserve Analysis is used during these processes
Estimate Activity Duration
Estimate Costs
Determine Budget
Monitor and Control Risks
Conduct post-project or phase-end review (PG)
Closing Process Group
Record impacts of tailoring to any process (PG)
Closing Process Group
Archive all relevant project documents in the PMIS to be used as historical data (PG)
Closing Process Group
Close out procurements (PG)
Closing Process Group
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