Microsoft Word Flashcards

Word processor
Terms Definitions
HOME
END
Highlighted Text
Selected Text
Text with slanted appearance
Italicized
____________________ emphasize certain characters, words, and phrases to improve the readability of a document.
Character formats
_________________________ is the process of changing the appearance of a paragraph
paragraph formatting
 resume
Usually contains the applicant’s educational background and job experience
Pre-defined graphics in Word
Clip Art
Top portion of the document
Scrolls
List of additional commands available
Submenu
A(n) ____________________ is a proposal that usually requests funding for a research project.
research proposal
You cannot change text formatting through the Reveal Formatting task pane; you only can view the formatting.
False
The ____ toolbar contains commands related to changing the appearance of text in a document
Mini
The ____ shortcut keys underline words, and not spaces.
CTRL+SHIFT+W
letterhead
Preprinted on stationery that everyone in the company uses for correspondence
Individually-added clips can be added directly to a slide or to the Art Organizer.
false
The pre-set settings on the computer
Default
The pre-set settings on the computer
Default
Pressing the ____ key instructs Word to replace a building block name with the stored building block entry.
F3
____________________ is text that does not print but is part of the document.
Hidden text
After you click the Draw Table command, the mouse pointer changes to the shape of a(n) ____.
pencil
An efficient technique of applying the same character formats to several places in a document is to create a character ____.
style
The box that identifies the colors assigned to categories in a chart is called the ____.
legend
ruler
used to change indents, tabs, and margins.
What is the Microsoft Word file extension?
.doc
Defines the appearance and shape of the letters, numbers, and special characters
font
____ is another term for document properties.
Metadata
The ____________________ feature can be used to format and enter text, graphics, and other items.
Click and Type
To right-align a paragraph, use the ____ shortcut keys.
CTRL+R
When you drag the Hanging Indent marker, the Left Indent marker moves with it.
True
CTRL+B, CTRL+], and CTRL+U are all shortcut keys for formatting paragraphs.
False
The shortcut keys for the _____ character formatting are CTRL+SHIFT+PLUS SIGN.
superscript
cell
The intersection of a row and column
 F3
Pressing the ____ key instructs Word to replace a building block name with the stored building block entry
WordArt like that in the accompanying figure is treated as Word text.
false
The left edge of the _________________________ shows the current page followed by the total number of pages in the document, the number of words in the document, and a button to check spelling and grammar.
status bar
Appears gray and means not available
Dimmed Menu
Located on the Selecting Rectangle; located at each end and in the middle and used to resize
Sizing Handles
A resume allows you to elaborate on positive points in your cover letter.
False
To convert a hyperlink e-mail address to regular text, right-click the e-mail address and then click ____ on the shortcut menu.
Remove Hyperlink
____ characters often are used in a table of contents to precede page numbers.
Leader
Items like the phone number in the accompanying figure are copied from a(n) ____ document.
source
Graph places the contents of a table into a(n) ____________________.
datasheet
____ is a character effect available in the Font dialog box.
engrave
superscript
all caps
The value axis is the vertical axis used to plot data on a bar, column, or line chart.     True/False
True
Each ____ on the Ribbon surrounds a collection of groups, and each group contains related commands
tab
Uses points as the units of measurement
font size
Each time the ENTER key is pressed, Word creates a new paragraph
true
When fingers are already on the keyboard, it often is more efficient to use ____________________, or keyboard key combinations, to format text as it is typed.
shortcut keys
A note reference mark signals that an explanatory note exists at the bottom of the page as a(n) ____, as shown in Figure 2-1.
 footnote
CTRL+L
The shortcut keys used to left-align a paragraph are
legend
is a box that identifies the colors assigned to categories in the chart
Planning Proposal
offers solutions to a problem or improvement to a situation
To delete a note, select the note reference mark in the footnote text by dragging through the note reference mark, and then click the Cut button on the Home tab.
false
As you type characters are inserted and all other characters are moved to the right
Insert Mode
When at the rightmost cell in a row, press the ENTER key to move to the first cell in the next row; do not press the TAB key.
False
A(n) ____ is a dot or other symbol positioned at the beginning of a paragraph.
bullet
When the 25th item is copied to the Office Clipboard, Word deletes the last item to make room for the new item.
False
Each of the following is a type of proposal except a(n) ____ proposal.
expense
When the height of the cell is close to the same height as the text, differences in vertical alignment are readily apparent.
False
To chart a Word table, like the one shown in the accompanying figure, first start Graph and then select the table elements to be charted.
False
What is a default?
A setting that an aplication establishes when it is installed, but which dcan be changed by a user at any time.
The ____ is a blinking vertical bar that indicates where text, graphics, and other items will be inserted
insertion point
Sara anticipates that she will be working on her projects on both a computer in her office and on a computershe has at home, and she would like the capability to move projects back and forth easily between the twomachines. What is your recommendation
USB flash drive
When you point to an icon on the Select Browse Object menu, Word displays the associated command name at the top of the menu.
True
When the same word is used in multiple locations or a word is used that was not quite appropriate, a thesaurus can be used to look up a(n) _____, or a word similar in meaning.
synonym
Draw Table feature
Used To create a more complex table
Insert SmartArt Graphic
To display the Choose a SmartArt Graphic dialog box, click the ____ button on the Insert tab
Use the SHIFT key to select more than one area of text to apply formatting to.
false
Font size; 1 point = 1/6 of an inch
Point
Placed on the edge of the Word Window
Docked Toolbar
Where the clip Art is located or stored
Clip Organizer
Use the ____ button on the Layout tab to create two cells from one in a table.
Split Cells
What do you clll a Word feature that prompts you for information one step at a time and then generates a formatted document?
A wizard
As shown in Figure 1-2, a(n) _____ is an on-screen note that provides the name of the command, availablekeyboard shortcut(s), a description of the command, and sometimes instructions for how to obtain help aboutthe command
Enhanced ScreenTip
One way to delete a note is to click immediately to the left of the note reference mark in the document text and then press the ____ key twice.
DELETE
Header
is text that prints at the top of each page in the document
Used to turn certain keys or modes on or off
Status Indicators
Sets the tab stops, indention, adjusts column widths, and changes the page margins
Horizontal Ruler or Ruler
One way to find a format is to use the Find and Replace dialog box.
True
What is a wizard?
It's a document that Prompts you for information one step at a time and then generates a formatted document based on your answers.
Which of the following changes you make to your text is an example of paragraph formatting
putting the title in boldface
In a data source, fields ____.
may be listed in any order
What are headers and footers
text that appears at the top and bottom of a page
 
Word indicates a null expression with ____.
Word indicates a null expression with ____.
To place a border using the same settings as the most recently defined border, click the ____.
Border button on the Home tab
What is the best way to create documents such as Resume's, Memos, Letters, and Publications on so forth?Why is this the best way?
Templates,and WizardsThey save a lot of time
____ is/are required information for a citation for a book in MLA style.
Full name of author(s) Edition (if available) Publication city  
To insert a document into an open Word document, use the ____.
Object button on the Insert tab
How do you create an Auto text entry?
Type the desired tet, select the desired text, click Alt+F3 Enter a name for the auto text, press enter
A minimized window fills the entire screen. _________________________
False. A maximized window covers all of the screen
What is the meaning of Table in Microsoft Word?
A grid of vertical columns and horizontal rows.
How do you format a numbered list?
select the list, on the menu bar click format, bullets and mumbering, click on the numbered tab, choose the desired format
In the accompanying figure, why is slide four selected?
It is the current slide in the Slide Pane
How do you make sure that all the columns are the same width?
Go to Format, click columns, and check the equal columns width box in the columns dialog box options.
What is the function of the Hanging indent?
To move all the lines in a paragrah inward from the left margin.
The default view in Word is Web view. _________________________
False. The default view is the print layout view
Graphical images
Graphics
The shortcut key, ____________________, positions the insertion point at your last editing location.
 Shift+F5
Surrounds selected graphics
Selecting Rectangle
Microsoft Office 2007 includes Microsoft Graph graphics, which are visual representations of ideas.
False
A(n) _________________________ is a specific location on a storage medium.
folder
Characters appear thicker and darker
Bold
Displayed on the Windows Toolbar
Minimized
In a business letter, the complimentary close displays two lines below the last line of the message.
True
A new ____________________ must be created in a document whenever you want to change page formatting for a portion of the document.
section
formatting toolbar
contains buttons for changing character and paragraph formatting, such as alignment and type styles.
When used properly, the _________________________ system can increase productivity and reducefrustrations by minimizing the time spent learning how to use Word.
word help
If you have multiple custom dictionaries, you can specify which one Word should use when checking spelling.
True
A document may wordwrap differently depending on the type of printer being used.
true
Choosing well-coordinated colors and styles for text and objects in a presentation is possible by using ____________________.
quick stlyes
A short on screen note
Screen Tip
Text appears with underscore under every character
Underlined
With a graphic selected, click the Recolor button on the ____ tab to display the Recolor gallery shown in the accompanying figure.
Format
A(n) ____ contains instructions for filling areas of a template.
content control
It is helpful to display ____ characters that indicate where in the document the SPACEBAR or ENTER key, for example, was pressed.
formatting
If the insertion point is positioned in the middle of a document when a second document is inserted, the first document is replaced by the inserted document.
False
The category axis is the horizontal axis used to plot data on a bar, column, or line chart.    True/False
True
_____ formatting is the process of changing the way letters, numbers, punctuation marks, and symbols appear
Character
By default, the Normal style places ____ points of blank space after each paragraph.
10
Word automatically numbers notes sequentially by placing a(n) ____________________ in the body of the document and also to the left of the note text.
note reference mark
With ____ editing, the selected item is moved to the new location and then inserted there.
drag-and-drop
The MLA style uses the term bibliographical references for works cited.
False
____________________ is the amount of vertical space between lines of text in a document.
line spacing
Clipboard
The ____ is a temporary Windows storage area
On the horizontal ruler, an upside down T indicates a ____ tab stop.
centered
A(n) ____________________ is a graphic that you create using Word.
drawing object
Short horizontal line that indicates the end of the document
End Mark
Located on the Selecting Rectangle; located at each end and in the middle and used to resize
Sizing Handles
Flush with the right margin
Right - Aligned
Contains buttons and boxes and allows you to carry out some Word tasks more efficiently
Toolbar
The Normal style does not put any extra blank space between lines when you press the ENTER key.
False
To delete the contents of a cell, select the cell contents by pointing to the left edge of the cell and clicking when the mouse pointer changes direction, and then press the DELE
True
The column boundary, the border to the right of a column as shown in the accompanying figure, can be dragged until a row is at a desired height.
False
Feature used to create a complex table
 Draw Table
The ____________________ on the Layout tab is used to make uniform the row spacing in a table like the one in the accompanying figure.
Distribute Rows button
When a section break is created, you specify whether or not the new section should begin on a new page.
True
status bar
tells you what portion ofthe document is shown on the screen and thee location of the insertion point. It also displays the status of certain Word features.
A saved document is referred to as a(n) _________________________.
file
Pressing the _____ key on the keyboard displays a Key Tip badge as shown in Figure 1-4
ALT
To delete a character in a document, click next to the character and then press the ____ key to erase to the leftof the insertion point
BACKSPACE
A set of unified formats for fonts, colors, and graphics
theme
Word feature that fixes errors as you type them in the document
AutoCorrect
To select a sentence, press and hold down the ____ key and then click the sentence.
CTRL
Footnote text is _____.
single-spaced, left-aligned, and a smaller font size than the text in the research paper
 Line spacing
is the amount of vertical space between lines of text in a document
Microsoft Office Word is a(n)
 full-featured word processing program that allows you to create professional-looking documents
A Microsoft Office Address List is a Microsoft Excel spreadsheet file.
false
Default alignment, flush with the left margin
Left - Aligned
The process of changing the appearance of characters on screen
Character Formatting
Word, by default, places a tab stop at every ____ mark on the ruler.
 .5"
You can make one color in a graphic ____, that is, removing its color.
transparent
Text that prints at the top of each page in a document
header
If you hold down the ____ key while dragging the column marker on the ruler or a column boundary in the table, the width measurements of all columns appear on the ruler as you drag the column marker or boundary.
ALT
What is the file ext. for a word template?
.dot
A _____ consists of a group of frequently used styles formatted so they look pleasing when used together
style set
The ____________________ is the top triangle at the 0" mark on the horizontal ruler shown in Figure 2-3.
First Line Indent marker
To decrease a font size, use the ____ shortcut keys.
CTRL+SHIFT+<
Sales proposal
sells an idea, a product, or a service
To move from the second cell in the table in the accompanying figure back to the previous cell, press
SHIFT+TAB
field
  Records can be merged based on the contents of a specific ____.
If you point to a background on the Background Styles gallery, a(n) ____________________ with the background’s name appears.
screentip
A separate window that allows you to carry out some commands more efficiently
Task Pane
A list of commands associated with a menu
Full Menu
Installed with a microphone; commands can be spoken
Office Speech Recognition Software
When a custom tab stop is set, the tab marker on the ruler reflects the alignment of the characters at the location of the tab stop.
True
To change the kind of chart like the one in the accompanying figure, right-click the chart and click ____ on the shortcut menu.
Chart Type
How do you change character spacing and kerning?
click on format,font,characterspacing tab, choose the desired spacing options
A _____ is a window that can remain open and visible while you work in the document
task pane
 
The ____, which automatically appears based on certain tasks you perform, contains commands related to changing the appearance of text in a document.
The ____, which automatically appears based on certain tasks you perform, contains commands related to changing the appearance of text in a document.
 Last Record
In Figure 5-5, the ____ button can be used to display the values from the final record in the data source.
The name given to or assigned to a saved document
File Name
A command that does not appear in the short menu
Hidden Command
To exit Graph, as shown in the accompanying figure, and return to Word, you ____.
click outside the chart
Name four ways to navigate through a document.
Scroll barsNavigational Tools including the browse obect buttonUp. down left and right arrowsCertain key combinations
Automatic page breaks like the one in Figure 2-4 are determined by ____.
paper sizeline spacingmargin settings
If you have a header and footer that you want to appear in all sections of a document, you would leave the ____ button selected on the Design tab.
Link to Previous
What is a numbered list?
A series of paragraphs with a number inserted at the start of each paragraph
As documents that exceed one page are typed, Word automatically inserts page breaks like those in Figure 2-4, called ____________________, when it determines the text has filled
automatic page breakssoft page breaks
Displays on screen but not the print copy
Formatting Marks or Nonprinting Characters
Name Two ways to apply a font?
Select the text, using the formatting toolbar, click on the font option and choose the desired font. Or Usingt the menu bar click format, font the font dialog box woll appear choose the desired font and click ok
what is a border
It is a line placed around one or more sides of a paragraph table or picture
What is the function of the ScreenTip?
Provides information about the area of the screen to which you are pointing with the mouse pointer.
How do you review or modify document properties?
select properties from the file menu select the tab of the property that you wish to view or edit note important information or make edits as needed click ok to close the properties dialog box and save any changes
____ is a command on the Office Button menu
a new b print c open
Where is the Title bar located?
At the very top (blue section) of the window.
How do you create an automatic numbered list?
Type 1. and then tab at the desired location then start typing your list pressing enter after each list item
What can you say about Scroll bars?
They allow you to look at, or scroll through, different parts of a document.
How do you specify that you want a page number in the upper-right corner of a document?
on the Insert menu, click page numbers on the dialog box, click in the position box select the top of page option,then click in the alignment box and select the right option
How do you send a word document as the body of an e-mail message
open the document that you want to send and then if necessary connect to the internet on the standard toolbar click the e- mail button on the e-mail header in the to box tpe the recipients e-mail address click send
Based on what you know, how would you explain a Cell?
The point at which a column and row meet
_________________________ includes both enlarging and reducing the size of a graphic as shown in Figure1-5
resizing
Word provides a(n) ____________________ feature that automatically corrects some typing, spelling, capitalization, or grammar errors as they are typed in a document.
AutoCorrect
Enlarging or reducing graphics
Resizing
The default font in Word
Calibri
Positions text horizontally between the left and right margins
Center
Characters appear thicker and darker
Bold
Files containing ____ are available from a variety of sources.
graphics
A(n) ____________________ is text that prints at the top of each page in the document.
header
The _________________________ is a blinking vertical bar that indicates where text, graphics, and otheritems will be inserted
insertion point
The mouse pointer becomes different shapes depending on the task being performed in Word and thepointer’s location on the screen
true
 research
A(n) ____ proposal usually requests funding for a research project
The shortcut menu initially contains the Save, Undo, and Redo commands.
false
____________________ add pattern and texture to a background.
fill effects
Lists most recently used commands
Short Menu
Allows you to type continuously without having to press enter at the end of each line
Wordwrap
In a business letter, within the message, paragraphs are double-spaced with single-spacing between paragraphs.
False
The shadow effect and expanded spacing are applied to characters using the ____ dialog box.
Font
A box that identifies the colors assigned to categories in a chart
legend
When a document is inserted, Word inserts the document at the location of the insertion point.
True
When you use Word’s Draw Table feature to draw the boundary, rows, and columns of a table like the one shown in the accompanying figure, you drag the pencil pointer on the screen.
True
The Reviewing Pane shows?
Comments, insertions, and deletions.
Microsoft Office Word
full-featured word processing program that allows you to create professional-lookingdocuments
____ are words or phrases that describe a document.
Keywords
Using the MLA style of documentation, the title of the paper is centered one double-space below the writer’s name and course information.
True
Microsoft Graph
Embedded charting program used to chart data
Font
The shadow effect and expanded spacing are applied to characters using the ____ dialog box
Flush with the right margin
Right - Aligned
Blinking vertical bar that indicates where the text is inserted
Insertion Point
To print a mailing label, click the Labels tab in the Envelopes and Labels dialog box, type the delivery address in the Address box, and then click the Print button in the dialog
True
Each time the ENTER key is pressed, any custom tab stops are carried forward to the next paragraph.
True
To advance rightward from one cell to the next in a table, press the ____ key.
TAB
Used to change the top margin, bottom margin, page alignment, paper size, page orientation, page number position, or contents or position of header, footers, or footnotes in just a portion of the document.
section
A(n) ____ proposal is a proposal that sells an idea, a product, or a service.
sales
To create a complex table, one with different numbers of rows and columns, select the dimension of the table in the Table gallery.
False
standard toolbar
contains buttons you can use to perform common tasks, such as printing and opening documents.
The ____ is the control center in Word
Ribbon
When you click the _____ command on the Office Button menu shown in Figure 1-3, Word displays asubmenu
Save
A raised dot (·) shows where the ENTER key was pressed
false
Either the mouse or the keyboard can be used to scroll to a different location in a document
true
When using the keyboard to scroll, the insertion point remains stable
false
Text and graphics that prints at the top of each page in a document
header
The bibliographic list of sources at the end of an MLA-styled research paper
works cited
To count words, click the Word Count indicator on the Home tab to display the Word Count dialog box.
False
A letterhead should contain all of the following EXCEPT
objective
Grow Font
Word provides a(n) ____ button, which increases the font size of selected text each time you click the button
scroll bar
You use a(n) _____ to display different portions of a document in the document window
Line spacing is the amount of space above and below a paragraph.
false
As you type characters are inserted and all other characters are moved to the right
Insert Mode
Word replaces characters to the right of the insertion point
Overtype Mode
Each time you press the ____ key, Word carries forward custom tab stops to the next paragraph.
ENTER
To paste all the items on the Office Clipboard in a row without any characters in between them, click the Clear All button in the Clipboard task pane.
False
To create a more complex table, use Word’s ____________________ feature, as shown in the accompanying figure.
draw table
Each section in a document must be the same as the others.
False
What is an attribute?
A characteristic such as bold formatting, italics, lowercasing, underlining, font, fontsize, and even text color.
A single point is about 1/12 of an inch in height
true
To move to the beginning of a line with the keyboard, press ____.
HOME
As you enter text in the Word document window, you must press the ENTER key when the insertion pointreaches the right margin
false
Used to format and enter text, graphics, and other items
Click and Type
CTRL+LEFT ARROW
To move left one word with the keyboard, press
codes
  When field ____ are turned on for display, chevrons display around merge fields as shown in Figure 5-4.
Button in window above the Task Bar and programs certain tasks
Status Bar
Installed with a microphone; commands can be spoken
Office Speech Recognition Software
Vertical dotted line on the edge of the toolbar, double clicking displays all
Move Handle
If you click the Grow Font button too many times and make the font size too big, you can click the ____ button until the desired font size is displayed.
Shrink Font
To remove a find format from the Find and Replace dialog box, click the ____ button in the Find and Replace dialog box.
No Formatting
You view a portion of the document on the screen through a(n) _________________________.
document window
The main elements of the _____ include the Ribbon, Mini toolbar, and Office Button
Quick Access Toolbar
The order of data records can be verified without printing them by using the ____ button on the Mailings tab.
View Merged Data
Not attached to the edge of the Word Window
Floating Toolbar
What would you select to view your document?
A view button.
If you do not want the border style to carry forward each time the ENTER key is pressed, you need to ____.
clear formatting
The bar at the very top of a word document where the mame of the file appeard is called?
Title bar
The first draft of a research paper should include ____.
an introduction a conclusion the bodysources  
Right of the Status bar; indicated Word is checking spelling and grammar
Spelling and Grammar Status Icon
Because the works cited are to display on a separate numbered page, a(n) ____________________ must be inserted at a specific location following the body of a research paper.
manual page breakhard page break
Displays on screen but not the print copy
Formatting Marks or Nonprinting Characters
Name the Quickest way to align text?
Use the alignment tools on the formatting toolbar
How would explain the meaning of Microsoft Word?
A word processing program used to create documents, brochures, flyers, etc.
How do you apply multiple attributes using the format painter?
select the formatted text and click on the format painter button twice, drag the painter over text you wanto take on the same format and then release and click the format painteer button once to deselect it
The Ribbon tab currently displayed is called the contextual tab. _________________________
False. The ribbon tab that is currently displayed is the active tab
All of the following are guidelines about the appearance of letterhead elements EXCEPT ____.
make the font size of your name the same size as the rest of the text in the letterhead
Where are Items that are cut Pasted and copied Placed? and how do you get there?
On the office clipboard. go to Edit office clipboard
What is the purpose of Standard and formatting toolbars?
They provide shorcuts for many of the menu commands.
What are two paths to save a document for the first time?
Click file, Save as, select the desire folder where it will be saved, write a name for it and click Save. Or On the Standard Toolbar click on the save icon, it will tade yyou to the save as menu.
What is one of the quickest ways to clear all tabs?
double click the tab on the ruler in the dialog box click clear all and press ok
How do you save a cocument as a web page?
save the document as a word file. on the file menu click save as web page.
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