Outlook 3 Flashcards

E-mail
Terms Definitions
Holidays
Cinco de Mayo
The _________________________, located near the top of the Outlook window, is the control center in Outlook.
ribbon
ALT+V, type W
View Week
 False
Double-clicking the closed envelope icon in any heading opens the e-mail message and displays the text of the message in the same window.
Most galleries support _________________________, which is a feature that allows you to point to a gallery choice and see its effect in the document — without actually selecting the choice.
live preview
 

Figure 1-2
The _________________________, shown in the accompanying figure, is divided into four panes: the Navigation Pane, the Inbox message pane, the Reading pane, and the To-Do Bar.
Figure 1-2
The _________________________, shown in the accompanying figure, is divided into four panes: the Navigation Pane, the Inbox message pane, the Reading pane, and the To-Do Bar.
View Work week
ALT+V, type R
Double-clicking the closed envelope icon in any heading opens the e-mail message and displays the text of the message in the same window.
False
Plain Text Format supports the inclusion of pictures and basic formatting, such as text formatting, numbering, and bullets.
f
 hyperlink
Outlook automatically creates a _____ when you type a Web page address or an e-mail address in the text box of a Contact window.
Folders can contain e-mail messages, faxes, and files created in other Windows applications.
t
After clicking the Send button, Outlook temporarily holds the message in the _____ folder until it delivers the message.
Outbox
_________________________, which is included with the Windows Vista operating system, allows you to communicate instantly with your online contacts.
Windows Live Messenger
The _____ designation in the Appointment window prevents viewing by other users with access to your calendar.
private
Daily, weekly, monthly, or yearly recurrence patterns are not possible in the Recurrence pattern options.
false
The _________________________ is a central location for managing Outlook items. When you click it, Outlook displays a menu containing a list of commands.
Office Button
You can _______________ an e-mail message to enhance the appearance of the message.
format
Outlook offers several ______________, which include automatically forwarding replies, delayed delivery, and saving messages in a location of your choice.
delivery options
A(n) _________________________ is a unique message automatically added to the end of an outgoing e-mail message
e-mail signature
Bold type numbers in parentheses following a folder indicate the number of _____ messages in the folder
unopened
private
The _____ designation in the Appointment window prevents viewing by other users with access to your calendar.
true
Examples of events include birthdays, conferences, holidays, and vacations.
The Calendar – Microsoft Outlook window includes a variety of features to help you work more efficiently.
true
false
Categorized Mail messages are messages to which you have assigned a category; they are sorted alphabetically.
In the accompanying figure, the _________________________ is set up to help you navigate while using any of the components in Outlook.
Navigation Pane
To compose an e-mail message, the e-mail address of the recipient must be known.
t
contact list
With the Outlook Contacts component, it is possible to create and maintain important contact information in a(n) _________________________, which is stored in the Contacts folder.
 HTML
message format is the default format used when you create a message in Outlook.
Microsoft Office Outlook 2007 can be used to keep track of your contacts and organize your busy schedule.
t
To help manage contacts, the contact list can be categorized and sorted in several ways.
true or false ?
t
Message has not been read.
B. Unread Mail
The New Message Ribbon displays four tabs including Message, _____, Options, and Format Text.
Insert
if an activity happens regularly ont he same day and time, it is ____.
recurring
Saving your work to an external storage device allows you to take your schedule to another computer.
true
Transferring a subfolder to a USB flash drive is called importing.
f
In the accompanying figure, the margins or paper size can be changed in the _____ dialog box.
 Page Setup
Subject
Key a brief description of the information in the message. The Subject tells the recipient what the message is about and makes it easier to find the message
In addition to entering the e-mail address by typing the e-mail address, an e-mail address can be entered using the folder list.
false
After typing in the e-mail message, click the _____ button to mail the message.
Send
The ____________ keeps e-mail messages flagged for follow up, tasks, appointments, and other calendar information in one place
To-Do Bar
Deleting a message removes the e-mail message from the Inbox folder.
True
_____ message format is not supported by Outlook
XML
In the Inbox – Microsoft Outlook window, the Standard toolbar contains buttons specific to Outlook.
True
The Navigation Pane includes all of the following except _____.
To-Do
6
Outlook offers up to _____ color categories to choose from to categorize appointments and meetings.
Page Setup
In the accompanying figure, the margins or paper size can be changed in the _____ dialog box.
If you accidentally delete a subfolder without first exporting it to an external storage device, the subfolder still can be opened by double-clicking it in the Deleted Items in the Folders List.
true
Outlook offers up to _____ color categories to choose from to categorize appointments and meetings.
6
In the accompanying figure, setting the _________________________ will indicate to the recipient the level of importance you have given to the message.
message importance
Insert
The New Message Ribbon displays four tabs including Message, _____, Options, and Format Text.
Outlook only allows users to attach a text file to a message.
f
Each time you open a message, the Ribbon appears the same way as it did at the initial installation of the software.
f
In the accompanying figure, the Inbox _________________________ lists the contents of the folder selected in the Mail Folders pane.
message pane
When referring to font size, a point is equal to _____ of one inch in height.
1/72
A _____ is a list of additional commands associated with the selected command.
 submenu
The closed envelope icon is one of several icons that appear to the left of the message heading.
true or false ?
t
Outlook has a(n) _____ feature that works in conjunction with Windows Messenger or MSN Messenger.
instant messaging
it is not possible to invite multiple attendees to a meeting by sending a single invitation in outlook.
false
An exclamation point icon to the right of a message in the Inbox message pane indicates that the message has a low priority and can be ignored.
false
A variety of signatures can be added to Outlook as needed.
true
An e-mail Subject line is an optional field. It is not necessary or important to include it.
False
When presented with a dialog box, you make selections while you continue to work in the document.
False
The _____ feeds allow you to receive current information from sources that are updated frequently, such as news headlines or blogs, without having to visit the various Web sites.
RSS
outlook
_____ is the perfect tool to maintain a personal schedule and help plan meetings.
categorized
Appointments may be _____ to make them easier to view.
Tasks allow for the creation of a(n) _____ list of items that need to be traced through completion.
task
If a meeting request is declined, the request is moved to the Recycle Bin, and the meeting organizer receives a message indicating that the request was declined.
false
A(n) _____ indicates a read message.
open envelope icon
If your computer does not have Excel installed, then you cannot view an Excel file attachment.
True
The commands on the _____ Toolbar always are available, regardless of the task you are performing.
   Quick Access
paper clip
A(n) _____ icon in a message heading indicates that the message contains a file attachment
A _____ is a set of choices, often graphical, arranged in a grid or list.
gallery
To display a list of all related items for a contact, click the _____ tab.
Activities
The _____, located near the top of the Outlook window, is the control center in Outlook.
Ribbon
Appointments may be _____ to make them easier to view.
   categorized
the Print _____ area of the dialog box determines the layout for the calendar.
style
Cc
the Cc field is optional. You can send a message without entering anything in the Cc field. Generally, you would use this to send a copy of the message to individuals who you think should be informed about the message content, but you don't expect the person receiving a copy to take any action.
 


Figure 1-1

In the accompanying figure, clicking the _____ button while displaying a list of contacts will result in Outlook making a hard copy of the contacts on the list.
Figure 1-1

In the accompanying figure, clicking the _____ button while displaying a list of contacts will result in Outlook making a hard copy of the contacts on the list.
The _____ menu is used to choose which fields are displayed on a business card.
View
_____ list icons appear to the left of a message heading and indicate the status of the message.
 Message
A(n) _____ icon in a message heading indicates that the message contains a file attachment
paper clip
Navigation Pane
The _____ contains two sets of buttons and two panes: the Date Navigator pane and My Calendars pane.
To add details to tasks, such as start dates, status, and priority, double-click a task in the task list to open a Task window.
true
Message has been forwarded.
open envelope with arrow pointing right
 E-Mail
A(n) _____ is a convenient way to send information to multiple recipients simultaneously, instantly, and inexpensively.
Key Tip badge
If you prefer using the keyboard instead of the mouse, you can press the ALT key on the keyboard to display a(n) _________________________, for certain commands.
Office Button
The _____ is a central location for managing Outlook items.
task pane
A(n) _____ is a window that can remain open and visible while you work in a document.
If you do not want those listed in the To box of your mail message to know you sent a copy to someone else, send a blind copy by adding the name to the _____ text box.
Bcc
All or part of a calendar can be printed in a number of different layouts, also called _________________________.
 print styles
To "field"
Key the name or email address of the person or people who will receive the message you are sending. To send a message to several addressees, key a semicolon after a name before adding the next addressee
Messages that have not been opened or have not been marked as read
closed envelope icon
When you point to a command on the Ribbon, all or part of the command glows and a(n) _________________________ appears on the screen providing information about the command
Enhanced ScreenTip
The _____ button allows you to change the appearance of the message window.
change color scheme
either a or b
To correct errors when entering a message, use the _____.
Save As
To save a contact list as a text file, click the _____ command on the File menu.
 
A(n) _____ indicates a read message.
A(n) _____ indicates a read message.
The Junk E-mail folder is the destination folder for _____.
-unwanted messages -messages of unknown origin
Along with setting importance and sensitivity, Outlook offers several delivery options including _____.
-having replies to your messages automatically forwarded
-saving sent messages in a location of your choice
-searching online for unknown e-mail addresses
-delaying delivery of a message until a specified date and time
Formatting attributes include changing _____ in the document.
   color    alignment    numbers    bullets  
The Search Folders folder is actually a group of folders that is used to group messages easily as _____.
  messages for follow up
large messages
unread messages
Large messages are grouped by all of the following sizes except _____.
Medium (64 to 100 KB)
right-clicking the file, clicking Copy on the shortcut menu, then clicking in the Outlook message, and clicking Paste on the Edit menu    clicking the Insert tab on the Ribbon and then clicking the Attach File button    dragging a file from any fold
Outlook allows files to be inserted into a message by _____.
When a message heading in the Message pane is double-clicked, Outlook _____.
   no longer displays the message heading in bold type
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