Outlook 4 Flashcards

E-mail
Terms Definitions
Times Spelled Out
noon,midnight
The _________________________, located near the top of the Outlook window, is the control center in Outlook.
Ribbon
_________________________ can be simple to do items, daily reminders, assignments with due dates, or business responsibilities.
tasks
 live preview
Most galleries support _________________________, which is a feature that allows you to point to a gallery choice and see its effect in the document — without actually selecting the choice.
Double-clicking the closed envelope icon in any heading opens the e-mail message and displays the text of the message in the same window.
true or false ?
f
_________________________ is the transmission of messages and files over a computer network.
Electronic mail
A(n) _________________________ is an appointment to which other resources or people are invited.
meeting
false
Double-clicking the closed envelope icon in any heading opens the e-mail message and displays the text of the message in the same window.
True
Folders can contain e-mail messages, faxes, and files created in other Windows applications.
Outlook’s default message format is RTF, which allows you to customize text with numbering, bullets, alignment, signatures, and linking to Web pages.
f
Message has not been read.
unread mail
Bold type numbers in parentheses following a folder indicate the number of _____ messages in the folder.
unopened
the defauly settings of autoarchive are referred to as ___ settings.
global
Many appointments are _____, which means they occur at regular intervals.
recurring
Outlook automatically creates a _____ when you type a Web page address or an e-mail address in the text box of a Contact window.
hyperlink
AutoDate function
In the accompanying figure, Outlook’s _________________________ provides the capability of specifying appointment dates and times using phrases such as yesterday and two weeks from today.
Outlook’s Calendar is unable to convert words such as yesterday and tomorrow to actual dates.
false
You can have _________________________ that will override the global settings.
per-folder settings
In the accompanying figure, clicking the _____ button while displaying a list of contacts will result in Outlook making a hard copy of the contacts on the list.
Print
exclamation point icon
Message is high priority.
To help manage contacts, the contact list can be categorized and sorted in several ways.
t
The To-Do Bar contains a Date Navigator, an appointment list, and a _____ list.
task
 message importance
In the accompanying figure, setting the _________________________ will indicate to the recipient the level of importance you have given to the message.
 False
The Deleted Items folder contains a set of folders associated with the communications tools of Outlook Mail.
Messages containing very large file attachments.
Large Mail
To compose an e-mail message, the e-mail address of the recipient must be known.
t
In the accompanying figure, Outlook offers several ________________________, which include automatically forwarding replies, delayed delivery, and saving messages in a location of your choice.
delivery options
In the accompanying figure, the _________________________ is set up to help you navigate while using any of the components in Outlook.
Nav. Pane
With the Outlook Contacts component, it is possible to create and maintain important contact information in a(n) _________________________, which is stored in the Contacts folder.
contact list
After typing in the e-mail message, click the _____ button to mail the message.
 Send
message is high priority.
c. exclamantion point icon
the ____ button allows style modifications to calendar printouts.
page setup
Scheduled events occupy time slots in the appointment area.
False
Autocomplete
This function allows you to quickly enter the names of the month and days of the week. cannot be turned off
The Navigation Pane includes all of the following except _____.
 To-Do
To correct errors when entering a message, use the _____.
1/72
People with whom you communicate for school, business, or personal reasons are your ____________.
contacts
Using _____, you can have messages automatically forwarded, categorized, or flagged for follow up.
rules
The Drafts folder retains copies of messages that have been sent
False
Import and Export Wizard
Outlook uses a(n) _________________________ to guide you through the process of saving an entire subfolder.
  Figure 2-1
In the accompanying figure, the margins or paper size can be changed in the _____ dialog box.
page setup
Outlook can display calendars in _____ different views.
4
When an event is scheduled, its description appears in a small _____ below the day heading.
banner
To-Do Bar
In the accompanying figure, the _________________________ keeps e-mail messages flagged for follow up, tasks, appointments, and other calendar information in one place.
If your computer does not have Excel installed, then you cannot view an Excel file attachment.
t
The paper clip icon in a message heading indicates that the message contains a file attachment.
t
In the latest version of Outlook, the Instant Search feature lets you find your information no matter which folder it is in.
True
Reading
The _____ Pane contains the text of the selected e-mail message.
1/72
When referring to font size, a point is equal to _____ of one inch in height.
Each time you open a message, the Ribbon appears the same way as it did at the initial installation of the software.
f
The _____ Pane contains the text of the selected e-mail message.
Reading
In the accompanying figure, the Inbox _________________________ lists the contents of the folder selected in the Mail Folders pane.
message pane
All of the following are possible recurrence patterns in the Appointment Recurrence options dialog box except _____.
   Quarterly
a single occurance in a series of recurring appointments cannot be altered.
false
The closed envelope icon is one of several icons that appear to the left of the message heading.
true
Outlook only allows users to attach a text file to a message.
False
When referring to font size, a point is equal to _____ of one inch in height
1/72
The commands on the _____ Toolbar always are available, regardless of the task you are performing
Quick Access
task
Tasks allow for the creation of a(n) _____ list of items that need to be traced through completion.
instant messaging
Outlook has a(n) _____ feature that works in conjunction with Windows Messenger or MSN Messenger.
The advantage of displaying a calendar in _________________________ is to see how many appointments are scheduled for any given week.
week view
Outlook allows you to add or delete columns, called _________________________, so you can display only the information that you want to view.
fields
An e-mail Subject line is an optional field. It is not necessary or important to include it.
False
The Search Folders folder includes a group of three folders including the Categorized Mail folder, the Large Mail folder, and the _____ folder.
Unread Mail
 Inbox - Microsoft Outlook window
The _________________________, shown in the accompanying figure, is divided into four panes: the Navigation Pane, the Inbox message pane, the Reading pane, and the To-Do Bar.
Small icons that may appear to the right of an e-mail message in the Inbox include all of the following except _____.
pencil icon
Office Button
The _____ is a central location for managing Outlook items.
Arrange By
To create and apply a view filter, point to _____ on the View menu and then click Custom on the submenu.
_____ is a feature of Outlook 2007 that integrates tasks, e-mail messages flagged for follow up, and calendar information in a toolbar located adjacent to the Reading Pane.
To-Do Bar
The _____ menu is used to choose which fields are displayed on a business card.
view
At any time while using Outlook, you can find answers to questions and display information about various topics through _________________________.
Outlook Help
A _____ is a set of choices, often graphical, arranged in a grid or list.
gallery
if you make a mistake while typing and notice the error before clicking outside the time slot or pressing ENTER, use the DELETE key to erase all the characters back to and including the error.
false
The default view type of the Calendar folder is the _________________________.
Day/Week/Month view
Attachments
are files sent as part of an email message. An attachment is a convenient way to send pictures, spreadsheets, and other types of files.
If you prefer using the keyboard instead of the mouse, you can press the ALT key on the keyboard to display a(n) _________________________, for certain commands.
Key Tip badge
Message has been forwarded
open envelope with arrow pointing right
The Follow Up flag can be assigned one of eight different flags
False
.pst
Outlook can save a subfolder on a USB flash drive, adding the extension _________________________.
If the meeting request is declined, the request is moved to the _____.
deleted items folder
The _____, located near the top of the Outlook window, is the control center in Outlook.
 Ribbon
open envelope with arrow pointing right
Message has been forwarded.
The _____ is a central location for managing Outlook items.
   Office Button
either a or b
To correct errors when entering a message, use the
An event is an activity that lasts _____ or longer.
   24 hours
Message area
Key the content of the message in the message area
A(n) _____ is a convenient way to send information to multiple recipients simultaneously, instantly, and inexpensively.
  E-Mail
Messages that have not been opened or have not been marked as read.
closed envelope icon
  In Week view, the seven days of the selected week appear in the appointment area.
true
A(n) _____ is a window that can remain open and visible while you work in a document.
task pane
task pane
A(n) _____ is a window that can remain open and visible while you work in a document.
Outlook allows files to be inserted into a message by _____.
   right-clicking the file, clicking Copy on the shortcut menu, then clicking in the Outlook message, and clicking Paste on the Edit menu    clicking the Insert tab on the Ribbon and then clicking the Attach File button    dragging a file from any folder on your computer to a message
The ___ service is a secure way for you to sign in to multiple Web sites with a single user name and passoword.
windows live ID
To save a contact list as a text file, click the _____ command on the File menu.
Save As
 
To help manage contacts, the contact list can be categorized and sorted in several ways.
To help manage contacts, the contact list can be categorized and sorted in several ways.
The default workday time slots are set from _____ in one hour increments.
8:00 a.m. to 5:00 p.m.
8:00 a.m. to 5:00 p.m.
The default workday time slots are set from _____ in one hour increments.
The Junk E-mail folder is the destination folder for _____.
 unwanted messages    messages of unknown origin  
 

Really Fast News (RFN) feeds allow you to receive current information from sources that are updated frequently, such as news headlines or blogs, without having to visit the various Web sites.
Really Fast News (RFN) feeds allow you to receive current information from sources that are updated frequently, such as news headlines or blogs, without having to visit the various Web sites.
The details of an event can be indicated as time that is _____ during the event.
free, busy, or out of the office
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