PMP Offpeak Flashcards

Terms Definitions
Risk =
uncertainty
STD of activity =
(P-O)/6
"Control Scope" tools -
Variance analysis
EEFs -
Enterprise Environmental Factors -
these may influence the sucess of the project. (company culture, standards, regulations, marketplace conditions)
Communication Channels =
N (N-1) /2
ROI =
Profit / Investment
---bigger is better
Variance of activity =
[STD]^2 or [(P-O)/6]^6
PERT Project Duration =
Sum of PERTS
Deliverables are:
Unique outputs (product, service, or result) to be evaluated by the project team and/or stakeholders for approval to complete a -process or phase.
Product analysis -
includes techniques for turning product objectives into actual deliverables and requirements. These are "INDUSTRY SPECIFIC". they include systems, value, and functional analysis.
"Define Scope" inputs -
Project Charter, Requirements documentation, OPs
OPs -
Organizational Process Assets - which can include formal or informal policies, procedures, plans, templates, guidelines -lessons learned.
"Verify Scope" inputs -
PMP, Requirements Documentations, Requirements Traceability, Validated deliverables
Projectized Organization
staff typically reports directly to the PM. PMs have nearly total authority and access to resources.
Earned Value (EV) =
% complete * BAC
WPI -
Work Performance Indicators (HOW) - information and data on the status of the Direct and Manage Project Execution process. Output of execution! measures, estimates, work done..etc.
EMV =
Expected Monetary Value

EMV = Impact * Probability
NPV =
Net Present Value -
Adjusts PV to account for the project cost. (bigger better)
"Define Scope" outputs -
Project scope statement, project document updates
"Control Scope" inputs -
PMP, WPI, Requirements documentation, RTM, OPs
"Create WBS" inputs ?
Project Scope statement, Requirements documentation, OPs
Variance Analysis
used to determine the delta between the scope and work. Used to determine if corrective action is needed
requirements documentation
is the formal description of how individual requirements meet the business need for the projects. Key components are (metrics, business need, traceability, constraints)
What is RTM?
Requirements Traceability Matrix - a table linking requirements to business and project objectives, tracking requirements throughout the product life cycle. (delivered at the end of the project an help manage changes to scope)
Schedule Variance (SV) =
EV - PV (>0 good)
Enterprise Environmental Factors
Any or all external environmental factors and internal organizational environmental factors that surround or influence the project's success.
--earthquakes/hurricane/culture
Deliverable
a measurable work product such as a specification, design document, or prototype.
Approved Change Requests are:
authorized and documented changes to the project scope, policies, plans, schedule, costs or procedures
Project selection methods -
can be qualitative or quantitative -
*Standards vs Regulations
Standards - common guidelines used to determine 'best practices' for a process
Regulations - formal mandated requirement from gov't
Contract
may be an input if the project is being done for an external customer because procurement must be finalized before work may be approved to begin.
A portfolio is:
a group of projects and programs facilitating effective management for the organization. (see illustration in book)
Sponsor - does?
funds the project, develops and or approves the project charter, and approves changes to the project objectives.
Why is the project Unique?
Because every project is different.
Outputs -
(graphic)
-documents or other items that are the result of a process
(graphic) relationship b/w Inp+Too=Out
Project Scope Management -
-includes processes to ensure that all the Required project work is performed and that ONLY the required project work is performed.
What are the inputs to "ICC"?
PMP, WPI, CRs, EEF's, OPs
A project is not a project until the __________ is signed
Project Charter
WBS Dictionary -
a document that complements the WBS by providing a SOW, responsible organization, and a list of schedule milestones for each WBS component.
Estimate at Completion (EAC) =
AC / %Comp., BAC / CPI
Project Duration =
Sum of PERTS +/- Proj STD

Note: the Proj STD may be 2,3, 6...etc
Iterative Relationship
Only one phase is planned at a given time, and the planning for the next phase takes place during the completion of work of the current phase. Good when there is a large degree of uncertainty or the project is quickly changing. Watch PROJECT SCOPE closely and know outcomes.
What are the outputs of "ICC"?
CR status updates, PMP updates, Project document updates
PMP components
Go down the KA list and add Plan. Add requirements, quality, process improvement plans.
+ sched, cost, scope baselines.
Progressive Elaboration:

(is not slope creep) - merely add more detail as you go and Plan to do so
means that a project team does not know all variables and details about a project from the start, so updates and revisions must be made to plans throughout the project lifecycle. As a team learns more about the project, a greater level of detail can be used in the management of the project.
Weak vs. Strong Matrix
Weak matrix is closer to a Functional Org. while Strong matrix is closer to a Projectized Organization
What are the outputs to "Close Project or Phase"?
2 things:

1Final product, service, or result transition ("handoff")
2 OPs updates
Opportunity Cost -
what do you give up to take on the project? (smaller better)
What does ICC stand for? (M&C)
Integrated Change Control

- where you "Take off the blinders" and look @ impact of change on everything
What are the inputs of the Project Charter?
SOW, Business Case, ~Contract, Enterprise Environmental Factors and OPs.
What are the outputs to "Monitor and Control Project Work"?
CRs, PMP updates, Project document updates
What are the outputs of "Direct and Manage Project Execution"?
Deliverables, WPI, C.R.s, PMP updates, Project document updates
How many types of organizations are there and what are they?
5 -Functional, Weak Matrix, Balanced Matrix, Strong Matrix, Projectized

(graphic)
*9 KA's - learning mechanism/sentence?
IS The Cost of Quality worth it to Humans who Communicate or should we Rest Peacefully? ISTCQHCRP
*Graph of Cost of Changes (describe)
Cost and staffing levels are low and increase over time.
2 types of inspection ? who does it?
QC - our inspection
Verify scope - stakeholders inspection
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Term:
Definition:
Definition:

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