Geographic Records Storage
-closely related 2 subject records management & uses alphabetic & numeric filing & indexing rules
-specialized activities, easily accessed based on location w/in a facility, a locality, a state/province, a
country or a continent
Need for Alphabetic Order (pg. 32)
-records serve as the memory of the organization. Help conduct business, provide w/ right info
-filing method: aka storage method, way in which records are stored in a container such as a filing
cabinet/folder on a hard
Alphabetic Indexing Rules 9-10
Rule 9: Identical Names (pg.96)
-when names are identical, the filing order is determined by the address.
1. City names
2. state/province names spelled in full
3. Street names, including avenue, boulevard, drive & street
Electronic File Management
Electronic Databases (pg. 130)
-sorting data & records & organizing files & folders is important.
-electronic files aka records, can be created using software applications. Microsoft access
-database: collection of related data
Information Growth (pg.2)
-Information Age, amount if info doubled in 3 years
-digital universe will be 10 times the size it was 2006
-email volume doubles in 5 years
Records Management (pg.3)
-management: process of using an organizations resources to ac
Numeric Records Management
Numeric Records Storage & Retrieval (pg.276)
-numeric records management: any classification system for arranging records that is based on numbers
-used in organizations that store & retrieve large numbers of records that need c
Alphabetic Indexing Rules 5-8
Alphabetic Indexing Rules
Rule 5-Titles & Suffixes (pg.67)
-a tile before a name or a suffix after a name is the last indexing unit
-numeric suffixes are filed before alphabetic suffixes.
-royal and religious
Subject Records Management
Subject Records & Storage Retrieval
-subject alphabetic storage methods
-subject records management: an alphabetic system of storing & retrieving records by their subject or
-subject filing is recommended when the range of
Web Scavenger Hunt
1. Who is Tim Berners-Lee?
-Founder/inventor of the World Wide Web
2. Online file sharing site.
-Online sites that allow you to share files i.e. Dropbox, Google Drive, Skydrive, & more.
Computer Competency: acquiring computer related skills.
Information System: ppl, procedures, software, hardware, data & connectivity.
Has several parts: ppl, procedures, hardware, software, data & connectivity.
-People: making ppl mor
-Any data/instructions that are used by a computer.
-Can come directly from you or from other sources.
-You provide input when you use a system or application programs.
-Sources include scanned or photographed images.
-Input devices are hardware use
-Privacy, security, ethics
Privacy concerns the collection & use of data about individuals. 3 Primary concerns:
-Accuracy: relates to responsibility of those who collect data to ensure that the data is correct.
-Property: relates to who own
Word Level 1 Chapter 4: Quiz
1. What is the default view for a Word document?
A) Web Layout
C) Read Mode
D) Print Layout
2. If you click on the 100% next to the Zoom slider, what displays?
A) the Draft view
B) the Read Mode view
C) the Zoom dia
Word Level 1 Chapter 3: Quiz
1. When you click the Numbering button, what gets numbered?
2. In Word, if you type a number followed by a period and then press the spacebar, what
A) The number is indented
Word Level 1 Chapter 2: Quiz
1. What is the term for the way a document looks?
D) hard copy
2. What is the definition of a paragraph in Word?
A) a group of related sentences followed by a space
B) a group of related sentences w
Word Level 1 Chapter 1: Quiz
1. To open Microsoft Word, begin by clicking the Word 2013 _ at the Windows 8 Start
2. Which feature in Microsoft Word allows the user to keep typing without pressing the Enter
Windows 8: Angel Quiz (Required)
1. What provides a computer with the necessary instructions for loading programs, managing
data, displaying information, and directing the flow of information to peripheral equipment?
A) the operating system