If the invoice agrees in all particulars with the record in
book the clerk initials the line : Quantity checked by . . .
also ticks off the record in the Goods Inward Book. The
is then handed to the buyer who checks the price,
Date 6th June, 1935
Reply to be made on this Form.
By Office From Laboratory
Order No S. No. 654 S.I.
Pi ease give makes for White Zinc Paint 80% reduced and
reduced. To-day certain.
LETTERS, INVOICES, AND ACCOUNTS 105
On receipt o
Ledger Clerk goes through the Accounts Rendered Book
circularises all outstanding debtors with a printed First
Form, which is worded somewhat as follows :
We beg to draw your attention to our account
rendered to June 30 last amounting to ,
Brought forward Brought forward
J. Abbot & Sons, i \d.\ Wilson & Co. \d. ; C. Jones, i d.
500 Statements, i os. lod. ; 5 Advices, 2|d.
James & Co.
J. Abbot A Sons, 9^. ; W, Thompson, icul.
Postal Orders (P.O.s). This is the most satisfactory mode
of remitting any sum of money from 6d. to i i6s. lod. (=
+ 155. + lod. [stamps added]. Cost 3\d.) t the cheque
excepted. P.O.s can be purchased at any Post Office
any other P.
contain priced particulars the carbon insets being of
sizes and placed in correct positions for Duplicating.
the forms have been typed, Nos. 1-4 are separated from
care being taken not to break the glue which holds Nos.
THIS ACCOUNT IS STRICTLY
NET. AND MUST BE PAID
ON OR BEFORE THE 15x11
SUBJECT TO 2j% DISCOUNT
IF SETTLED ON OR BEFORE
THE IOTH APRIL, OTHER
THIS A/C IS NET AND DUE
NOT LATER THAN 2IST JAN.
INTEREST AT 5% P. A. WILL
BE CHARGED ON ALL
H4 MODERN BUSINESS TRAINING
A to I are used for analysing the entries in Col. T2, It will
noted that the totals of Cols. A to I are the total of Col. Tz,
and that the difference between Cols. Ta and Ti is the
in hand. The Petty Cash
Filing Letters. All answered letters are filed in an Amberg
Filing Cabinet a cabinet similar in principle to, though
in some details from, the Shannon described on p. 23
the material for answering the letter, and the copy of the
Arthur Rowson and Sons
27 Leadenhall Street ,*
t IMPORTANT. The sender's name and address are
required for official purposes. The
person presenting the Order for payment must be
prepared to state the name of the sender.
The Space below FOR TELEGRAPH ORDER
first entry upon the statement is To account rendered
or whatever the unpaid amount may be.
It may also happen that the previous account has only
been paid and an outstanding balance still remains for
settlement. In such cases the st
movements of the notes may be traced and they may
Remittances. Money, in whatever form, sent through the
post is termed a remittance. Some London firms remit in
payment of all their accounts, but others only remit provincial
The Petty Cashier should take care to obtain receipts for
amounts paid away.
Opening Accounts, (i) When an order to be executed on
credit is received from an unknown firm with whom no
transactions have taken place, it will usually be found
INQUIRY THROUGH BANKER
Lloyds Rmk, Ltd.
We contfcenijplate opening an account with Messrs.
Larking and Spurr
of 16 Ciity iKoad, E C. They refer us to the Head Office of
Bank, Utd. We should be obliged if you would kmdly
London Chamber of Commerce. Students who wish to
their studies further will find all the material they require
Mr. Cropper's book, " Higher Book-keeping and Accounts."
Petty Cash. It is necessary in most businesses to keep a
of ready money in
traveller's commission, the traveller's initials being typed
upon the form. These forms are filed under the name of
particular traveller to whom they relate.
Form 4. The Geographical File Copy is filed away in an
Amberg Cabinet under towns When a c
" on account of " substituted. The substitution of these
or the use of them when receipts are wholly handwritten,
indication that the amount received is not accepted as a
settlement of the whole of the amount due, but only of a part
Mercantile Agents charge an annual subscription of two
and upwards which entitles the subscriber to a stated
inquiries per annum, and a copy of the Gazette which
firms publish. These Mercantile Gazettes are very useful
Office authorities are under no further liability. The words
" not negotiable " mean that a person who takes a P.O.
get a better title than the person from whom he took it,
he did so in good faith and for value. It thus differs from
from a Post Office, who may urgently require a particular
from a trader at a distance which can only be obtained by
payment, or who may desire to remit small sums of
relatives or friends. As the student will see when he reads
J. Abbot & Sons,
Moss Side, Manchester
W. Z. Paint
The right-hand side of the inquiry book is left blank in
that notes may be made. If the samples did not result in
an order within a reasonable time a letter of
placed the account in other hands for collection.
" Other hands " may mean (i) that the account has been
handed to the firm's solicitors, or (2) that it has been
one of the Mercantile Agencies, which, in addition to
No. 2762, i piece, 56 in. Coating, x 27, 50 yds. @ 155. 6d.
2763. i . x 35, 48 yds. @ 155. 6d.
2764, i 28 in. Trouserings, 274, 47 yds. @ 255. gd.
Terms 2j % one mo. Per L. & Y. Rly. (West Riding C.C.)
2. Condense the following market report into
We are in receipt of your letter of the 5th inst.
(B 6i8g) f /or which we thank you. In reply, we
have sent you to-day, per parcel post,
i Ib. 80% reduced W.Z.
i Ib. 60%
For 2-ton lots delivered Manchester, within three
days of receipt of order, we can qu
and is considered to have made headway. Large
credit is not advisable, but a small credit account
up to jio a month may be run with safety. His
reputation with local traders is good.
Rendering Accounts. It is the duty of the ledger clerks to
PASSED FOR PAYMENT
PAYING ACCOUNTS 123
2\ per cent.) for the term of the credit waived should be
obtained. As soon as an account is checked, and its
certified by the checking-clerk, who impresses it with a
stamp and fills in t
CHEQUE 14 10 9 DISCOUNT 8 10
Stamping Receipts. All receipts for sums of 2 or over must
bear a 2d. stamp, or the equivalent value in stamps. The
stamp may be embossed or adhesive. If adhesive stamps
used, they must be
as where no receipt can be produced no payment can be
unless other proof is forthcoming.
Cheque with Receipt Form attached. Some firms, and the
practice is growing, have printed on their cheques either
the foot or on the back of the cheque a f
in order that each may be answered, and sends these
the Works Department, the Warehouse, the Forwarding
Department, or the Laboratory, according to the nature of the
information wanted. These forms, with the particulars attached,
duplicate upon a green form, and is sent to both
The green colour at once indicates that it is an alteration
existing order and the form is attached to the original.
LETTERS, INVOICES, AND ACCOUNTS rn
Export Invoices. Export orders requ