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Question: BSBPMG522 Summative Assessment 2 Project 1 To demonstrate competence in this unit you will need to show that you can design and develop a...


Summative Assessment 2

Project 1

  • To demonstrate competence in this unit you will need to show that you can design and develop a project plan. Your task is to select an idea, improvement or opportunity that could be applied in a business operation. Describe the business and the project you might initiate. You will need to describe and define the project in context. Explain why such a project would be beneficial. What procedures might you use to ensure that the project was sponsored and supported by the organisation?
  • Define the project, write project narrative and develop a project plan, including the processes that would be used to manage financial, technical, human and physical resources.
  • In developing your project plan, consider:
  1. Who are your project's stakeholders?
  2. What would your role be in planning and delivering the project?
  3. How would you ensure that your project met organisational objectives?
  4. What resources would you need and how would you source them?
  5. Why should you and how would you consult with team members in the planning stage of the project and throughout the project's implementation?
  6. How would you monitor the quality of outcomes?
  7. How would you ensure that you met project timelines?
  8. What project management tools would you use and why would they be most useful?
  9. How and why would you delegate roles and tasks?
  10. How would you design and develop risk management and contingency plans and cater for any health and safety issues?
  11. What methods would you use to clarify roles, responsibilities and lines of authority?
  12. Describe in detail how the budget would be prepared and used as a communication and monitoring tool.
  13. Explain the data collection, recordkeeping and reporting processes that would apply to the project.
  14. What legislation would apply to the project and how would you ensure compliance with it?
  15. What are your projects deliverables?
  16. Why should you and how would you review project outcomes and processes?

Case Study 2 Construction

Fred's Sheds

Fred Smith, the founder and chief executive of Fred's Sheds, received a phone call one afternoon from a local farmer, Mr Jones, requesting a quote to design and build a large storage shed on his property. Fred asked Mr Jones what size and type of shed he would like, when he wanted work to commence, and when he wanted it completed. Mr

Jones told him that he required a large shed, big enough to store his tractor and utility vehicle, and spaces for a workbench, tools and fertilisers.

He also specified that the shed must have power, water and a toilet. He requested that the shed be made of high quality materials, because twice in the previous ten years some of the other sheds on his property had been damaged by inclement weather, costing him many thousands of dollars in repairs. Mr Jones wanted work to commence in 6 week's time and would like the job completed no more than 3 weeks after that so he would have a place to store his vehicles before the winter rains came.

Mr Jones asked Fred to come up with a design and quote to build his shed and asked him to present them to him at a meeting at his house in a week's time. He told Fred that he was obtaining three quotes from three different builders, and that he would select his preferred builder based on four criteria. These were quality, the ability to start and finish on time, and cost.

Mr Jones said he would like to spend no more than $40,000 on the shed, but would consider alternate proposals that were a little higher in price if they could exceed his minimum evaluation criteria.

As soon as Fred hung up the phone his mind started to think of all the different tasks he would need to do to win and complete the job. Having built many sheds before, he was confident he had the project management skills to build a shed that met Mr Jones's extensive criteria. He jotted down some of his thoughts on a notepad so that he would not forget anything.

First of all, Fred knew he would have to come up with a winning design, so he would need to put his designer, Karen, on the job of coming up with some innovative designs.

Fred would also have to source higher quality building materials than he usually used because, although Fred always used good materials, he thought he would try to use the best possible materials, if it was cost effective, to give him the edge in meeting Mr

Jones's stringent evaluation criteria over his two competitors.

Fred also knew that he would need to plan the human resources necessary to complete the job in the timeframe required. Some of his other construction projects were nearing completion, so it would not be too much of a problem getting some of his construction workers to start in 6 weeks' time. However, Fred was not sure about the availability of his subcontractors, Eddie the electrician, Bob the plumber, Gary the glazier and Tony his fencing contractor and odd job man, because business was booming and they were all very busy.

If he was successful in winning the contract, Fred knew that there would still be lots of work to be done. After signing the contract, he would need to submit a Development

Application and construction certificate to the local council and await their approval.

Mr Jones's final selections for colour and style of shed materials would need to be finalised and a deposit received prior to commencing work.

Once all that had been accomplished, Fred and his team of four would have to prepare the site for construction. This would involve performing underground cable service checks, and perhaps contracting a surveyor to locate existing boundaries as the shed was going to be built close to the boundary with Mrs Mitchell's neighbouring property.

The site would need to be cleared, temporary site facilities such as a toilet, site fencing, power and water would have to be established, the site set out and the formwork built.

Following this, the site would be excavated.

While the excavation was taking place, Fred would need to remember to book a council inspection for the formwork prior to concreting, as well as booking the concrete truck, a date for the shed to be delivered, a date for the shed installation team to put the shed into place, and dates for his subcontractors to come and install power and water.

After pouring the concrete and finish, his team would need to strip the formwork. At this time Fred could invoice Mr Jones for a progress payment as this represented a milestone in the project. Following this the shed could be delivered and installed,

Eddie the electrician could be called in to connect the mains power, Bob the plumber could connect the water and install the toilet and Gary the glazier could install the windows. While they were busy doing that, Fred and his team could start clearing the site, removing any rubbish and the temporary site amenities.

Once all these tasks were accomplished, the job would be at practical completion. Fred would then meet with Mr Jones, present him with a final bill and handover the keys to the shed. Fred smiled to himself feeling confident that he would beat his two competitors to the job and thinking that he would soon have another satisfied customer.

use the information complete the form below:




10. Complete the risk register for the project. <J Project Risk Register TemplatetJ Fred Smith'l' Date: 'I' Mr Jones'l‘ Project Manager: Your Name'r File:'r Page x of y'r


18. Complete the post project review report based on the information in the debrief above.+' Post Project Review Report TemplatetJ POST-PROJECT REVIEW REPORT Name of projectzT Fred’s ShedT 1. OVERVIEW BY PROJECT (brief summary of highlights, achievements Rig)“
matT Objectivesh'Deliverables:<J T T T T
o T
Worked welrl' Could have gone better’l' 4. LESSONS LEARNEDT 5. NEXT STEPS I IMPROVEMENT PLANST 6. PROJECT TEAM TRANSITION PLANT T —]—]—]—J —]—]—]—3 _]


19. Complete the project completion report <J Project Completion Report Templateel Handover report1' Initial overall objectives? Agreed changes to
objectivesT Final agreed deliverables'l' Budgeted cost? Final Schedule Final date’l' deter a
.3 Issues summaryT Date
resolved’r Strategy? Date logged? —_-_
—_-_ Documents attached'r 't‘uu-I-“I a‘u '0‘01 ‘1
Project Sponsone' Version: 11‘ Project Client: Mg; Jones‘r
Fred Smith'r Pro-eat Manaer: Your Name-T Pa: xof -




E n' o [Eh : EEBSBPMeszzATs Portfolio—$tudentV3.0(9)(1) ma EA ifii‘t 433E Elffi W4: "ET-313%] WE] Eifiit *fifi‘j
4. Complete the project budget in the resources and cost template.<J Resource and Cost Templateel INCOME:T T Total Income'r RESOURCES REQUIRED & EXPENSES:T T T fr T Total Expense'l'
Contingency (10%)1‘ TOTAL:T Mr Jones'r Date: 'I' Project Manager: T Your Name'l'
% 4 m, k 14 Hi 874 1‘? I13 fiififififim)


G 0v (5 El : r3 BSBPMGSZZAT3 Portfolio~StudentV3:0(9)(1)
Fifi lax mi 15% WE mm "Er-31311 @115] 5. Show all your completed document to your trainer to get their provisional approval for your project. 4 Record of Conversation Template<J Record Date: (J of Conversation<J Time: Location: <J MEETING CALLED BY'I' Project ManaseI’T TYPE OF MEETIN G'l' Team Meeting'l' FACILITATOR'I' Vour NameT NOTE TAKER'I' T ATTENDEES‘l' T Topic: '1' (J DISCUSSIONT EAgenda topics<J Project Progress T T CONCLUSIONST T ACTION ITEMS'I' PERSON RESPONSIBLET DEADLINE'I' T 'l' fisifiAtmfi 8744‘? U? flifififikflfl)


PART 2 — Develop your project plan <J 6. Outline the project deliverables to help you complete the project plan. 4


E K)‘ o [Eh : EEBSBPMeszzATs Portfolio—$tudentV3.0(9)(1)
ma EA ifiit 45% Elm W4: "El-313%] 4m Eififi we (.I
7. Complete the work breakdown structure (WBS) template. (4 Work Breakdown Structure Template<Jl
4' Level 1T Level 21 Task 1T
T T Project Sponsor: Fred Smith'r Version: 1'r Project Client: ngoneS'r % 7 Bi, # 14 at 874 1‘? IE fiifilififium)


8. Complete the project schedule a Project Schedule Template<J m— To outline key deliverables and timeframes for completion of Project'l' Responsibility'l' Your Name? 211'



9. Revise the resource and cost template you completed in question 7 in line with the WBS
template and schedule. Save this as version 2 of the template. (4 Resource and Cost Template<J INCOME:'I' m5 GST'I‘ —T
T __
T __ T __ Project Manager: Your Name'l‘ _ Page x of y'l' T

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