Patients are normally referred to the hospital for treatment by their local doctor. The details of local doctors are held including their full name, clinic number, address and telephone number. The clinic number is unique throughout New South Wales.
An example of a Harbourview Hospital patient registration form used to record the details of a patient called Anne Phelps is shown in Figure 3.
Member of staff form
When a patient is referred by his or her doctor to attend the Harbourview Hospital, the patient is given an appointment for an examination by a hospital consultant.
Each appointment is given a unique appointment number. The details of each patient’s appointment are recorded, and include the name and staff number of the consultant undertaking the examination, the date and time of the appointment and the examination room (for example, Room E252).
As a result of the examination, the patient is either recommended to attend the outpatient clinic or is placed on a waiting list until a bed can be found in an appropriate ward.
The details of outpatients are stored and include the patient number, name (first and last name), address, telephone number, date of birth, sex and the date and time of the appointment at the outpatient clinic.
The Charge Nurse and other senior medical staff are responsible for the allocation of beds to patients on the waiting list.
The details of patients currently placed in a ward and those on the waiting list for a place on a ward are recorded. This includes the patient number, name (first and last name), address, telephone number, date of birth, sex, marital status, the details of the patient’s next-of-kin, the date placed on the waiting list, the ward required, expected duration of stay (in days), date placed in the ward, date expected to leave the ward and the actual date the patient left the ward, when known.
When a patient enters the ward they are allocated a bed with a unique bed number. An example of a Harbourview Hospital report listing the details of patients allocated to ward 11 is shown in Figure 4.
Page Patient Allocation Week beginning
Ward Number Charge Nurse
Ward Name Staff Number
Location Telephone Extension
Patient Number Name On Waiting List Expected Stay (Days) Date Placed Actual Leave Bed Number
Figure 4 Harbourview Hospital report listing ward patients.
When a patient is prescribed medication, the details are recorded. This includes the patient’s name and number, drug number and name, units per day, method of administration (for example, oral, intravenous (IV)), start and finish date. The medication (pharmaceutical supplies) given to each patient is monitored.
An example of a Harbourview Hospital report used to record the details of medication given to a patient called Robert MacDonald is shown in Figure 5.
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