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Question: For this assessment you will need to perform the following tasks based on the below scenario. These tasks will need to be completed and...

Question:For this assessment you will need to perform the following tasks based on the below scenario. These tasks will need to be completed and submitted in a professional, word processed, format.


Scenario:

Mojo Ba is a chain of restaurants located in Melbourne and NSW and Queensland, Australia. Provide high quality of fine food and beverages. In total it has 5 restaurants of which one in Melbourne two are in Sydney and two in Brisbane. Each restaurant has 10-15 staff which includes kitchen and front team. Head office is based at 101 Bourke Street Docland's, Melbourne.

The company is planning to launch new menu, increase market share by 10% every year and implement an online reservation system by July this year.

As an operation manager you are required to conduct a Staff meeting at head office on next Monday at 11am to discuss the plan with all the restaurants managers and other key personal.

Part A-Please address the following:

·        Develop the meeting agenda in line with its purpose.

·        Develop a meeting notice and send it to all the participants as per the organisational procedures thorough an email.

·        Identify the style and structure of the meeting.

·        List out all the meeting arrangements as per the meeting requirements.

·        Methods and timelines for despatching meeting papers to all participants

Part B Now you are required to chair the meeting as per the organisational, legal and ethical requirements and address the following:

·        Prepare meeting minutes as per the format and other requirements.

·        How would you ensure the meeting is focussed and time efficient?

·        How would you ensure meeting facilitation enables participation, discussion, problem solving and resolution of issues?

·        Brief minute taker on the method of recording minutes in accordance with organisational requirments.

Part C-Now you are required to check transcribed meetings notes to ensure a correct formatting and other requirements- use the below template:




Evaluation form


Candidate name:


Question Strongly Agree Agree Disagree

The chairperson Cleary explained the meeting purpose and the expected outcome

I was provided with a list of attendees and their roles prior to the meeting

I was provided with a copy of minute template to use and record meeting discussion

It was clear to me what was expected

The chairperson explained the organisational requirements/convention for recording minutes

Meeting minutes refs accuracy, correct formatting and are as per the organisational requirements

General Feedback regarding the information you were provided for taking minutes:









·        List two methods of distributing and two methods of string meeting minutes for the meeting you have conducted above

·        Report outcome of the meeting









Report outcome of the meeting

Meeting topics

Agreed upon/action plan

Person responsible

Time




Useful templates





Agenda Template

Company Name:

Meeting Name;

Date:

Time:

Chairperson:

Location:

Attendance requested

Name

Position

Agenda


Topic Presenter Name Allocated time


Please bring:

Meeting Notice Template

Notice of Meeting

Date:

Time:

Place:


Dear Staff

We are going to conduct ( meeting name ) on ( meeting date ) at ( meeting time ) to discuss the following ( meeting purpose ).


Please confirm your attendance by (date) to head office by sending a reply email at (email address)


Your Name


(Operations Manager)









Meeting requirements form


Required item Description Status

Meeting papers

Required tools and equipment's

Refreshments/catering requirements

Participants accommodation and transportation

Special needs of attendees

Legal and ethical requirements and conventions

Stationary requirements












Meeting minutes Template

Meeting Minutes - ( Company Nama )

--------------------------------------------------------------------------------------------------------------------------------------

Location:

Date:

Time:

Chairperson:

--------------------------------------------------------------------------------------------------------------------------------------


Attendance   (Name of participants)


Apologies:


Agenda Items:

   Agenda Item                                       Presenter Name                                           Time


1.

2.

3.


Action Items

   Item Description                               Responsible                                                    Due Date


1.

2.

3.


Other Notes (other important details during the meeting can be entered here).


Meeting adjourned:

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