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Heads-Up1 Email

I need to Write an email to co-Chairs giving them a 'heads-up' about an impending, official


You are the B. Tech student-representative on the McMaster Faculty of Engineering's "Green

Spaces" committee.

Current project: Purchase and completely refurbish (over a 20 month-period and with a budget

of $2.0 million) a rundown inner-city Victorian-style mansion and property. The aim is to create

a state-of-the-art LEED-certified model-home that showcases sustainability, genuine

innovation, and the best possible construction practices in, for example, roofing, insulation,

heating and cooling, plumbing, solar-paneling, landscaping and gardening, water-saving and

collecting, and electrical wiring. Other luxuries envisioned include a saltwater pool/hot-tub,

wind turbine, greenhouse, an electric-car port for charging, and a working hobby garage. Using

only reclaimed, sustainable, or the best 'green' building materials, "It will be the greenest

building in Ontario," boasts one committee member.

The property would be a teaching centre as well as part of a Public Relations strategy for

McMaster. It would display, in a residential setting, innovations in science, technology, and

engineering that are being developed or researched at McMaster and Mohawk. McMaster

would also seek private-sector sponsorships and partnerships: specifically, builders and vendors

whose products and practices meet the McMaster stamp of approval would build installations

on the property or in the dwelling.

The property under consideration is all but purchased. Listed price: $750,000. A final inspection

is now scheduled to take place.

At the final pre-purchase inspection, the third-party inspector, Michelle Cornell of Straight

Inspections, discovers, in the wall and ceiling cavities, vermiculite, a once widely used

insulating-material that in most cases contains asbestos.

"This sort of thing is typical in homes of this age. Vermiculite almost always contains asbestos,

and even when it does not, I'd remove's a poor insulator. This will cost at least $40,000, if

you do it properly," she tells you. You are the only committee member present at the


While the presence of vermiculite is a fact and will be duly noted in the official inspection report that Michelle submits to the committee, her professional opinion and cost estimate will

not be submitted with this information.

You wonder whether this setback will jeopardize the purchase of the property, but then you

remember that the budget has money specifically allocated for first- phase renovations. You

ponder your options.


You decide to send a "heads up" email, one that will precede the official inspection-report, to

Ken Roberts and Mary Higgins, co-chairs of the committee. Compose the email.

Q:How to write it briefly.

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